Clinical Operations Specialist, Sponsor Dedicated

Jobtailor; Sweden; On-site; SEK 320,000 - 420,000; Full time

Job summary

Jobtailor in Sweden is seeking a Clinical Operations Assistant to support site management activities within a regulated environment.

You will assist monitoring staff, coordinate TMF maintenance, and ensure protocol compliance across sites while communicating clearly with sponsors and sites. This role involves up to 25% travel and emphasizes attention to detail and teamwork.

Join a collaborative team at Jobtailor that values accuracy, timely documentation, and proactive problem solving.

Qualifications

• High School diploma or equivalent is required.
• Excellent communication and interpersonal skills are essential.
• Ability to adapt to new technologies and processes.
• Up to 25% travel may be required.

Responsibilities

• Assist Clinical Monitoring with site management activities.
• Serve as a Sponsor representative for assigned sites.
• Communicate with sites to ensure protocol and procedure compliance.
• Create and maintain Trial Master File (TMF) and project files.
• Participate in file audits and prepare meeting minutes.
• Maintain clinical tracking information in databases.
• Coordinate ordering, packaging, shipping and tracking of site supplies.
• Handle site requests and maintain shared mailbox.
• Maintain awareness of clinical research training.

Skills

Communication skills

Interpersonal skills

Tech savviness

Education

High School diploma or equivalent

Job description

Responsibilities

• Perform activities in compliance with applicable Corporate and Clinical Operations Policies, Standard Operating Procedures and Work Instructions.
• Assist Clinical Monitoring staff with site management activities.
• Serve as a Sponsor representative for sites on assigned studies.
• Communicate with sites to ensure compliance with protocol requirements, study procedures and relevant guidelines.
• Create and assist with maintenance of Trial Master File (TMF) and project files.
• Participate in file audits.
• Prepare and maintain site manuals, reference tools and other documents.
• Maintain, update, and input clinical tracking information into databases.
• Track incoming and outgoing clinical and regulatory documents.
• Manage shared mailbox and process site requests.
• Coordinate ordering, packaging, shipping and tracking of site supplies and materials.
• Assist with coordination of team meetings and prepare accurate meeting minutes and action items.
• Handle receipt, tracking and disposition of Case Report Forms and Queries.
• Maintain overall awareness in clinical research by completing related training.

Requirements

• High School diploma or equivalent.
• Good communication and interpersonal skills.
• Ability to embrace new technologies.
• Minimal travel up to 25% may be required.