Project Management Associate

TFS HealthScience; Stockholms kommun; On-site; SEK 550,000 - 750,000; Full time

Job summary

TFS HealthScience is seeking a Project Management Associate to support global clinical trials. You will provide operational coordination to Clinical Operations and PM teams, ensuring studies run on time, within budget, and in compliance with SOPs and sponsor requirements.

As part of the SRS/FSP team, you will work with a sponsor from the pharma/biotech sector and contribute to study documentation, meetings, and TMF/ISF maintenance while collaborating with international teams.

Qualifications

• Bachelor's degree in Life Sciences, Healthcare, Pharmacy, or related field.
• Experience in clinical research, clinical operations, or study management.
• Understanding of ICH-GCP guidelines and clinical trial process.
• Strong organizational skills with multiple priorities.
• Excellent written and verbal English communication.
• Proficiency with MS Office and CTMS/TMF or related platforms.
• Proactive, detail-oriented, collaborative problem solving.
• Experience supporting global studies is a plus.

Responsibilities

• Provide operational and administrative support to Project Managers and Clinical Research Managers across the trial lifecycle.
• Maintain and update study information in CTMS and other systems for data accuracy and compliance.
• Coordinate study documentation, meeting logistics, action trackers, and communication plans.
• Support vendor oversight, investigator payments, financial tracking, and budget reconciliation.
• Prepare study reports, presentations, agendas, and minutes while tracking deliverables and timelines.
• Serve as central contact for study communications across teams, sites, vendors, and sponsors.
• Assist with regulatory submissions, amendments, audits, inspections, and essential document management.
• Contribute to TMF and ISF maintenance per study requirements.
• Support study supply coordination and logistics.
• Collaborate with global teams to ensure smooth study execution and stakeholder communication.

Skills

Organizational skills

Written communication

Verbal communication

English proficiency

MS Office

Education

Bachelor's degree in Life Sciences or related field

Tools

CTMS

TMF

CMAT/Trial systems

Job description

About this role

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full-service capabilities, resourcing, and Functional Service Provider (FSP) solutions.

The Project Management Associate (PMA) plays a key role in the successful delivery of global clinical trials by providing operational and project coordination support to the Clinical Operations and Project Management teams. Working as part of a cross-functional study team, you will help ensure studies are executed efficiently, on time, within budget, and in compliance with applicable regulations, SOPs, and sponsor requirements.

As part of our SRS/FSP team, you will be dedicated to one sponsor, a global pharmaceutical or biotechnology company that is an industry leader within its therapeutic area.

Key Responsibilities

• Provide operational and administrative support to Project Managers and Clinical Research Managers throughout the clinical trial lifecycle.

• Maintain and update study information within CTMS and other study systems to ensure data accuracy and compliance.

• Coordinate study documentation, meeting logistics, action trackers, communication plans, and project-related records.

• Support vendor oversight, investigator payments, financial tracking, and study budget reconciliation activities.

• Prepare study reports, presentations, meeting agendas, and minutes while tracking project deliverables and timelines.

• Serve as a central point of contact for study-related communications across internal teams, sites, vendors, and sponsors.

• Assist with regulatory submissions, amendments, audits, inspections, and essential document management.

• Contribute to Trial Master File (TMF) and Investigator Site File (ISF) maintenance activities in accordance with study requirements and company procedures.

• Support study supply coordination and logistics activities as needed.

• Collaborate with global cross-functional teams to ensure smooth study execution and effective stakeholder communication.

Qualifications

• Bachelor's degree in Life Sciences, Healthcare, Pharmacy, or a related field, or equivalent relevant experience.

• Previous experience within clinical research, clinical operations, project coordination, or study management.

• Understanding of ICH-GCP guidelines and the clinical trial process.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Excellent written and verbal communication skills in English.

• Proficiency with MS Office applications and clinical trial systems such as CTMS, TMF, or related platforms.

• Proactive, detail-oriented, and collaborative approach to problem solving.

• Experience supporting global clinical studies is considered an advantage.

What We Offer

We provide opportunities for personal and professional growth in a rewarding environment. You will join a team that values collaboration, quality, and making a difference in the lives of patients.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability guide our decisions and shape our culture. By aligning on these values, we foster collaboration, innovation, and a shared commitment to excellence. Together, we make a difference.

A Bit More About Us

Our journey began over 30 years ago in Sweden, in the city of Lund. As a full-service global CRO, we build solution-driven teams working toward a healthier future. Bringing together over 600 professionals, TFS delivers tailored clinical research services in more than 50 countries, offering flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology, and Ophthalmology.

If you're looking to build your career in global clinical research while working closely with experienced project leaders and international study teams, we'd love to hear from you.