Bid Planner

Alstom; Västerås kommun; On-site; SEK 600,000 - 750,000; Full time

Job summary

Alstom in Västerås is seeking a full-time Bid Planner to own the bid schedule, manage timelines and coordinate with bid managers and stakeholders to ensure timely bid submission.

You will develop the bid schedule narrative, identify critical paths and risks, organize regular scheduling meetings, and leverage ALSTOM tooling for bids in an international environment.

Qualifications

• Experience in scheduling, project planning and/or project management.
• Fluent English; Swedish knowledge is a plus.
• Strong communication and proactive approach.
• Comfortable in an international environment.

Responsibilities

• Analyze bid documentation to understand schedule management requirements.
• Set a timeline for bid preparation and ensure its adherence until submission.
• Coordinate with internal and external stakeholders to define project schedule interfaces.
• Lead bid schedule development based on contract requirements and execution strategy.
• Draft the bid schedule narrative and present scheduling information at bid gate reviews.

Skills

Scheduling

Project planning

Communication

English fluency

Swedish knowledge

Education

Engineering or Business degree

Tools

MS Project

Primavera P6

Planisware

MS Office (Excel, Word, PowerPoint)

Job description

Req ID:523711

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signaling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full‑time Bid Planner based in Västerås we’re looking for?

Your future role

Get onboard and apply your Planning expertise within Project Planning team, and strengthen Alstom Product Development!

You will work in close collaboration with the bid manager, will be the owner of time management topic in the bid team, providing proper time management information to support decision making to reach expected bid deliverables.

We’ll look to you to:

• Analyze bid documentation to understand schedule management requirements, including schedule structure, reporting constraints, and contractual requirements.
• Set a timeline for bid preparation and ensure its adherence until the bid submission.
• Coordinate with internal and external stakeholders to integrate inputs and define project schedule interfaces.
• Contribute to formulating the project execution strategy and formalize the schedule key assumptions.
• Organize and lead the bid schedule development based on contract requirements, subsystem commitments, gap analysis, and the bid execution strategy.
• Facilitate ALSTOM tooling available for bids
• Organize and lead regular scheduling meetings.
• Identify the project schedule's critical path and risks, proposing optimization and mitigation actions.
• Highlight differences between expectation, the feasible project schedule and the to-be offered schedule.
• Draft the bid schedule narrative (internal version).
• Ensure on-time delivery of bid schedule-related deliverables.
• Present scheduling information during bid gate reviews.

All About You

We value passion and attitude, as well as experience. To be successful in this role, you rely on several of below attributes:

• Experience in scheduling, project planning and or project management
• Communication skills and proactive approach
• Engineering or Business degree
• Practical skills in scheduling software tools (MS Project and/or Primavera P6 and/or Planisware)
• Practical skills in MS Office software tools (Excel, Word, PowerPoint)
• Fundamental knowledge of the engineering
• Fluency in English; good working knowledge in Swedish is a plus
• Comfortable in international environment
• Ability to adapt message and key takeaways to audience

Things you’ll enjoy

Join us on a life‑long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career, free from boring daily routines
• Collaborate with transverse teams and helpful and humble colleagues
• Contribute to innovative projects
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award‑winning learning
• Benefit from a fair and dynamic reward package that recognizes your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal‑opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.