Accounts Receivable Specialist

Vaultica; Upplands Väsby kommun; On-site; SEK 600,000 - 800,000; Full time

Job summary

Vaultica in Stockholm invites an experienced Accounts Receivable Specialist to own billing accuracy, credit control, and AR performance across the Italian entities. You will collaborate with Sales, Accounting and Treasury and report to the CFO. We seek a structured, commercially minded finance professional with at least 4 years in AR/billing.

English fluency is required; Italian is a strong advantage. NetSuite experience and VAT understanding are highly valued.

Qualifications

• Minimum 4 years experience in accounts receivable, billing, credit control, or finance operations.
• Experience in multi-entity, international, or regional environments.
• Strong ERP system knowledge, preferably NetSuite.
• Solid understanding of Italian VAT regulations and invoicing.
• Fluency in English; Italian is a strong advantage.

Responsibilities

• Own end-to-end billing across Italian entities.
• Ensure invoices reflect contracts, pricing, and usage.
• Manage billing adjustments, credit notes, and reconciliations.
• Act as escalations point for complex billing issues.
• Conduct customer credit assessments and manage credit limits.
• Monitor AR ageing and address overdue balances.
• Drive structured collection and escalation processes.
• Track KPIs (DSO and overdue exposure).
• Support month-end close and balance sheet reconciliations for IFRS/Italian VAT compliance.
• Own billing master data quality and governance.
• Identify opportunities for automation and process improvements.
• Support ERP enhancements and reporting development.

Skills

Analytical skills

Attention to detail

ERP knowledge (NetSuite)

English proficiency

Italian language (advantage)

Tools

NetSuite

ERP systems

Job description

Accounts Receivable Specialist

Location: Stockholm, Sweden

Vaultica is a fast-growing pan-European data centre platform, supporting some of the world's most demanding digital infrastructure requirements. As we continue our expansion across EMEA, we are strengthening our regional finance capabilities and are now looking for an experienced Accounts Receivable Specialist to join our team in Italy.

This is a key role within our finance function, offering full ownership of billing accuracy, credit management, and accounts receivable performance across our Italian entities. You will work closely with Sales, Accounting, and Treasury teams and report directly to the CFO.

If you thrive in a fast-paced environment, enjoy driving process improvements, and have a passion for financial control and cash flow optimization, we would love to hear from you.

Your Responsibilities

Billing Ownership

• Own and manage the end-to-end billing process across Italian entities
• Ensure invoices accurately reflect contractual terms, pricing structures, and service usage
• Manage billing adjustments, credit notes, and reconciliations
• Act as the primary escalation point for complex billing-related issues

Credit Management & Cash Performance

• Conduct customer credit assessments and manage credit limits
• Monitor accounts receivable ageing and proactively address overdue balances
• Drive structured collection and escalation processes
• Track and improve key performance indicators, including DSO and overdue exposure

Financial Control & Compliance

• Partner with Accounting during month-end close and balance sheet reconciliations
• Ensure compliance with IFRS standards and Italian VAT regulations
• Maintain strong internal controls, documentation, and audit readiness

Systems & Process Improvement

• Own billing master data quality and governance
• Identify opportunities for automation and process efficiencies
• Support ERP enhancements, reporting development, and continuous improvement initiatives

About You

We are looking for a structured and commercially minded finance professional who combines strong analytical skills with a hands-on approach.

You bring:

• Minimum 4 years of experience within Accounts Receivable, Billing, Credit Control, or Finance Operations
• Experience working in multi-entity, international, or regional environmentsh3>You bring:
  • Minimum 4 years of experience within Accounts Receivable, Billing, Credit Control, or Finance Operations
  • Experience working in multi-entity, international, or regional environments
  • Strong ERP system knowledge, preferably NetSuite
  • Solid understanding of Italian VAT regulations and invoicing requirements
  • Excellent analytical and problem-solving skills
  • Strong attention to detail and process discipline
  • Fluency in English (Italian is considered a strong advantage)

  Why Join Vaultica?

  • Be part of a rapidly growing pan-European infrastructure business
  • Work closely with senior leadership and influence key financial processes
  • Take ownership of a critical finance function with high visibility across the organization
  • Join a collaborative and entrepreneurial environment where continuous improvement is encouraged
  • Competitive compensation and opportunities for professional growth

  Interested?We look forward to hearing from you and discussing how you can contribute to Vaultica’s continued growth and success.