Strategic Executive Assistant to the CEO

Estethmar Holding; Riyadh; On-site; SAR 201,000 - 335,000; Full time

Job summary

Estethmar Holding is seeking a highly organized Female Executive Secretary to the CEO in Riyadh. You will manage the CEO’s calendar, coordinate meetings, prepare documents, and handle communications to ensure the Executive Office runs smoothly.

The ideal candidate has a Bachelor's in Business Administration or related field, 3–5 years of experience, fluent Arabic and English, and a professional demeanor with strong discretion and problem-solving skills.

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or related field preferred.
• 3–5 years of experience as Executive Secretary/PA or similar.
• Excellent written and verbal communication in Arabic and English.

Responsibilities

• Manage the CEO’s daily calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including scheduling, agendas, minutes, and follow-ups.
• Handle correspondence, emails, phone calls, and other communications on behalf of the CEO.
• Prepare presentations, reports, letters, meeting materials, and other executive documents.
• Maintain confidentiality of sensitive company and executive information.
• Follow up with departments and key stakeholders on tasks and action items assigned by the CEO.
• Organize business trips, including flights, hotels, transportation, and itineraries.
• Receive and coordinate visitors and guests of the CEO in a professional manner.
• Maintain organized records, files, and important documents.
• Assist the CEO with administrative and organizational tasks as required.
• Coordinate with senior management and external parties professionally and efficiently.
• Monitor deadlines and ensure important matters are followed up on time.
• Perform other duties and responsibilities as assigned by the CEO.

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Presentation software

Job description

Estethmar Holding is seeking a highly organized Female Executive Secretary to the CEO in Riyadh. You will manage the CEO’s calendar, coordinate meetings, prepare documents, and handle communications to ensure the Executive Office runs smoothly.

The ideal candidate has a Bachelor's in Business Administration or related field, 3–5 years of experience, fluent Arabic and English, and a professional demeanor with strong discretion and problem-solving skills.