Regional Admin Service Supervisor

Al Safi Danone | الصافي دانون; Dhahran Compound; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading food and beverage company in Dhahran Compound is seeking an Administrative Support Specialist. The role involves providing effective administrative support and managing HR operations within the branch. The ideal candidate will have 2-5 years of relevant experience and a Diploma in Business Administration or higher. This position is vital for ensuring smooth day-to-day operations and requires excellent communication and organizational skills.

Qualifications

• 2-5 years of proven experience in HR operations within a professional environment.
• Diploma in Business Administration or higher qualification.

Responsibilities

• Provide effective administrative support aligned with business operations and employee needs.
• Assist in preparation of timely reports for the regional Administration section.
• Manage administrative services and maintain accurate records for all projects.
• Attend regional management meetings and support implementation of internal policies.
• Manage outsourced labor operations within the region.
• Coordinate with the Finance department for timely payments.
• Oversee company accommodation across branches.

Skills

HR operations

Administrative support

Report preparation

Building maintenance

Government Relations

Education

Diploma in Business Administration or higher

Job description

Role Purpose

To provide effective administrative support aligned with business operations and employee needs, ensuring efficient and reliable delivery of administrative services.

Key Accountabilities

• Follow up on day-to-day administrative operations related to the role to ensure continuity of work within the branch.
• Assist in the preparation of timely and accurate reports for the regional Administration section, in line with company policies, procedures, and standards.
• Manage administrative services, including first aid, hygiene, renovations, utilities (water and electricity), and maintain accurate records for all administration-related projects within the branch.
• Attend regional management meetings and support the implementation of internal company policies and procedures.
• Manage outsourced labor operations within the region in coordination with relevant stakeholders.
• Coordinate with the Finance department to ensure timely payment of building rent and related obligations.
• Manage company vehicles and fleet requests within the branch, including processing employee-related requests.
• Oversee company accommodation across branches to ensure proper allocation and maintenance.
• Build and maintain productive relationships with employees, ensuring administrative and HR support when issues arise, and follow up with appropriate solutions to enhance employee satisfaction.
• Prepare administrative reports and submit them to the Line Manager in a timely manner.
• Perform all administrative service–related tasks within the branch to support smooth daily operations.
• Lead the Government Relations team in the branch, overseeing and following up on all activities related to government entities and regional authorities.
• Carry out any additional tasks assigned by the Line Manager as required.

Job Qualifications

• 2–5 years of proven experience in HR operations within a professional environment.
• Diploma in Business Administration or higher qualification