Project Administrator

KONE; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading global company in Saudi Arabia is seeking a dynamic Project Administrator to assist in project management tasks such as financial forecasting and documentation management. The ideal candidate will have a Bachelor’s degree in Business Administration or a related field and 2-4 years of experience in an administrative role. This role offers the opportunity to work in an innovative environment that values collaboration and individual contribution.

Qualifications

• Minimum 2-4 years of experience in an administrative role.
• Document controller experience is a plus.
• Highly motivated and organized self-starter.

Responsibilities

• Collect information for Project Manager’s and Supervisor decision making.
• Support Project Manager with customer correspondence and approvals.
• Monitor invoicing status and update cost forecasts.

Skills

Excellent communication

Presentation skills

Analytical skills

Attention to detail

Customer service

Microsoft Office

Document control

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP

Aconex

Job description

Overview

Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.

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Position

We are looking for a dynamic Project Administrator based in Riyadh, Saudi Arabia. The Project Admin role is to perform project management tasks that include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.

What will you do?

• Collect information for Project Manager’s and Supervisor decision making
• Support Project Manager and Supervisor with customer correspondence, obtaining approvals and signatures on time
• Monitor invoicing status vs. billing plan
• Update cost forecast with actuals and incoming invoices
• Handle project requests for logistics needs and support PM and Supervisor, coordinating with Logistics Coordinator
• Monitor actual costs vs. plans and report deviations
• Check invoices without POs/GRs, book against planned primary costs
• Handle administration of change orders / variation sales
• Manage contract / scope related claims in agreement with the Project Manager
• Compile end of project documentation sets for submission to Customer, Maintenance and for archiving
• Coordinate with Project Manager and Supervisor after the pre-closing review

Are you the one?

• Bachelor’s degree in Business Administration or any related field
• Minimum 2-4 years of experience in an administrative role
• Excellent communication, presentation, and analytical skills
• Excellent Microsoft Office experience; SAP experience is a plus
• Attention to detail – precise work, able to spot errors and ensure accurate results
• Highly motivated, goal-oriented, diligent, organized self-starter with a high level of customer service
• Document controller experience, especially use of Aconex

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and daily practice. We follow ethical business practices and aim to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. We are proud to offer a range of experiences and opportunities to help you achieve your career and personal goals and live a healthy and balanced life.

Read more on www.kone.com/careers