PMO Project Coordinator – Reporting, Docs & Dashboards

Dhahran Techno Valley; Dhahran Compound; In loco; SAR 120.000 - 180.000; Tempo pieno

Descrizione del lavoro

Dhahran Techno Valley is seeking a professional to establish and maintain standardized project reporting and document management across multiple projects. The role consolidates project information, prepares management reports and dashboards, tracks actions and deadlines, and ensures consistent reporting procedures and governance across all assigned projects.

The ideal candidate coordinates with project managers, consultants, contractors and internal departments, using digital and AI tools

Competenze

• Bachelor’s degree in business administration, Project Management, Engineering, Information Technology, or related field.
• 2–5 years of relevant experience in project reporting, PMO, project controls or document management within engineering, construction or infrastructure projects.
• Experience establishing reporting templates, document registers and standardized workflows.
• Advanced Microsoft Office, including data consolidation, formulas, and management presentations.
• Working experience with generative AI assistants for drafting, summarizing and data tasks.
• Effective coordination and follow-up across multiple stakeholders.

Mansioni

• Consolidate project progress, budget, schedule, milestones, and KPIs into a unified reporting dashboard and portfolio overview.
• Prepare weekly project status reports, executive summaries and management presentations.
• Monitor planned versus actual progress and highlight deviations, delays, cost variances and critical issues.
• Verify the accuracy and consistency of project data before submission to management.
• Establish and maintain a standardized electronic document structure for records, drawings, contracts, submittals, RFIs and approvals.
• Administer document registers, transmittals, revision control, submission logs and approval trackers.
• Coordinate the implementation and consistent use of the Document Management System with proper classification, naming conventions, version control, accessibility and traceability.
• Monitor outstanding submissions, overdue approvals and document close-out requirements.
• Schedule meetings and record minutes; maintain a centralized action tracker covering decisions, issues, deliverables and commitments.
• Follow up with responsible parties to close actions within agreed deadlines.
• Maintain a project reporting calendar and coordinate timely submission of reports and updates.
• Escalate overdue actions, missing information and critical reporting issues to the Project Director.
• Maintain registers for contracts, bonds, guarantees and insurances and track expiry dates and notice deadlines.

Conoscenze

Project reporting

PMO coordination

Document management

Data consolidation

Stakeholder coordination

Formazione

Bachelor's degree or higher in related field

Strumenti

Microsoft Office Suite

Document Management System

Descrizione del lavoro

Dhahran Techno Valley is seeking a professional to establish and maintain standardized project reporting and document management across multiple projects. The role consolidates project information, prepares management reports and dashboards, tracks actions and deadlines, and ensures consistent reporting procedures and governance across all assigned projects.

The ideal candidate coordinates with project managers, consultants, contractors and internal departments, using digital and AI tools