Inventory Controller – 3PL Warehouse

Abdulwahed Bin Shabib Investment Group LLC; Dammam, Jeddah, Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Abdulwahed Bin Shabib Investment Group LLC is seeking an Inventory Controller to act as onsite representative for all inventory activities. You will align ERP, 3PL, and WMS stock, monitor inbound and outbound operations, cycle counts, and stock reconciliation.

You will verify arrivals, ensure accurate put-away, and report discrepancies promptly. The role requires strong Excel skills, experience with ERP/WMS systems, and the ability to coordinate with a 3PL provider to maintain accurate inventory

Qualifications

• Bachelor's degree or Diploma in a Supply Chain/Logistics/Inventory Management/Business Administration/Accounting or related field.
• Minimum 3–5 years of inventory control experience.
• Experience with ERP and WMS systems is required.
• Good English communication skills; Arabic is an advantage.

Responsibilities

• Oversee inbound receiving against purchase orders, packing lists, delivery notes, and ERP entries; verify SKUs, barcodes, quantities, and carton condition.
• Monitor outbound picking, packing, dispatch accuracy, and SLA adherence; ensure correct shipments.
• Perform daily/weekly cycle counts and monthly full stock counts; investigate variances and document discrepancies.
• Monitor 3PL performance against SLAs; escalate recurring issues and maintain evidence for claims.
• Reconcile ERP stock with 3PL/WMS stock; ensure accurate postings and timely corrections.
• Inspect damaged and returned stock; maintain stock registers and workflow for rejects or recalls.
• Maintain stock records by SKU, batch/serial number, and location; manage aging and slow-moving stock.
• Prepare daily/weekly/monthly inventory reports; highlight risks and action items to management.

Skills

Inventory control

ERP systems

WMS

3PL coordination

Stock reconciliation

Cycle counting

Data reporting

Excel skills

Attention to detail

Problem solving

Education

Supply Chain/Logistics/Inventory Management/Business Administration/Accounting

Tools

ERP systems

WMS systems

Job description

The Inventory Controller will act as the company s on-site representative for all inventory-related activities and will be responsible for ensuring that physical stock ERP stock and 3PL system stock are fully aligned The role will closely monitor inbound receiving put-away storage picking dispatch returns damaged goods stock transfers cycle counts and inventory reconciliation The successful candidate must independently verify 3PL activities and immediately report any discrepancies damages shortages or process deviations to management Monitor and control all inventory stored at the 3PL warehouse Ensure physical stock matches ERP stock3PL WMS stockSystem stock reports Perform daily inventory reconciliation Identify stock discrepancies immediately Investigate shortages excess stock and incorrect stock postings Maintain accurate stock records by SKU batch serial number and location where applicable Monitor stock ageing and slow-moving inventory Ensure inventory is stored in the correct warehouse bin location Verify stock status such as Saleable stockDamaged stockReturned stockService stockSpare partsQuarantine stockNon-saleable stock strong

Inbound Receiving Control strong

Be present for major inbound receipts Verify quantities received against Purchase OrderPacking ListDelivery NoteASNERP records Check SKU model barcode and quantity accuracy Verify carton condition upon receipt Record shortages damages and overages Ensure damaged goods are separately identified Verify GRN accuracy before system posting Ensure all inbound stock is properly labelled Confirm correct put-away location after receiving Escalate discrepancies immediately to management

Outbound Dispatch Control strong

Monitor order picking and dispatch accuracy Verify SKU quantity and serial number before dispatch where required Ensure correct products are picked against Sales Orders Monitor packing quality Check dispatch documents Ensure orders are dispatched within agreed SLA Monitor delayed or pending orders Investigate picking errors and wrong shipments Review cancelled orders and failed deliveries Ensure returned orders are correctly received back into stock

Cycle Count Stock Count strong

Conduct daily and weekly cycle counts Perform scheduled monthly inventory counts Participate in full physical stock counts Compare physical stock against ERP and 3PL WMS Prepare stock discrepancy reports Investigate root cause of variances Coordinate inventory adjustments only after management approval Ensure stock count reports are signed and documented

3PL Performance Monitoring strong

The Inventory Controller will monitor the 3PL provider s performance against agreed SLA This includes Receiving accuracyPut-away accuracyPicking accuracyInventory accuracyDispatch accuracyOrder processing timeDamage rateStock loss rateReturn processing timeWarehouse housekeepingProduct handling standards Escalate recurring operational issues Track corrective actions agreed with the 3PL Maintain evidence for 3PL claims where applicable

ERP WMS Reconciliation strong

Compare ERP stock against 3PL WMS stock daily Investigate system discrepancies Coordinate corrections with ERP 3PL and Finance teams Ensure inventory transactions are posted correctly Verify GRNStock transferDispatchReturnAdjustmentDamage posting Ensure no unauthorized inventory adjustments are made Maintain inventory reconciliation records

Damaged Returned Goods Control strong

Inspect damaged and returned stock Categorize returns as SaleableRepairableDamagedDefectiveScrap Maintain damaged stock register Maintain return stock register Ensure returned products are not returned to saleable stock without approval Coordinate with Customer Care and Service teams Support warranty claim documentation Monitor disposal scrap process with management approval

Spare Parts Inventory strong

Monitor spare-parts stock at the 3PL location Maintain spare-parts quantity accuracy Monitor issue and return of spare parts Reconcile service spare-parts consumption Track critical spare-parts stock levels Identify slow-moving and obsolete spare parts Support service operations

Inventory Reporting strong

Prepare daily weekly and monthly reports covering Opening stockInbound stockOutbound stockClosing stockERP vs WMS variancePhysical vs system varianceDamaged stockReturned stockPending GRNsPending dispatchesInventory ageingSlow-moving stockFast-moving stockNon-moving stockStock adjustmentSerial-number discrepancies3PL operational issuesCorrective actions

Daily Reporting Requirement strong

The Inventory Controller must submit a daily inventory report covering Inbound receivedOutbound dispatchedReturns receivedDamaged stock identifiedStock discrepanciesPending ordersInventory adjustments3PL issuesCorrective action requiredAny risk affecting customer orders or stock accuracy Any major discrepancy must be reported immediately and should not wait for the daily report

Bachelor's degree or Diploma in:

• Supply Chain/Logistics/Inventory Management/Business Administration/Accounting or related field.
• Minimum 3–5 years of inventory control experience.
• Previous experience working in a 3PL warehouse environment is strongly preferred.
• KSA/GCC warehouse experience will be an advantage.
• Good understanding of:Inventory controlWarehouse operationsGRNPickingPackingDispatchReturnsStock reconciliationCycle counting.Experience with ERP and WMS systems.
• Strong Microsoft Excel skills.
• Experience handling high SKU volumes.
• Experience in electronics, appliances or consumer goods preferred.
• Experience in serial-number-controlled inventory is highly advantageous.
• Strong analytical and problem-solving skills.
• Excellent attention to detail.
• Ability to independently challenge discrepancies with the 3PL provider.
• Good English communication skills.
• Arabic will be an advantage.

Preferred Candidate Profile

• Highly disciplined
• Accurate with numbers
• Strong in physical stock control
• Comfortable working inside a 3PL warehouse
• Able to independently verify 3PL reports
• Assertive when identifying discrepancies
• Strong in ERP/WMS reconciliation
• Capable of working under pressure
• Process-driven
• Able to elevate issues quickly
• Trustworthy and accountable

Important Reporting Structure

The Inventory Controller will be based at the 3PL warehouse but will represent and report directly to our company, not to the 3PL provider.The primary responsibility of this role is to protect the company's inventory and ensure that all stock stored and handled by the 3PL is accurate, traceable, properly controlled and fully reconciled with the ERP system.The Inventory Controller must therefore independently verify 3PL activities and must not rely solely on reports submitted by the 3PL.