Executive Paralegal & Legal Support Specialist

Abdul Latif Jameel; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Abdul Latif Jameel is seeking an Executive Secretary/Executive Assistant to provide high-level administrative and secretarial support to a senior executive in Jeddah. The role demands excellent communication, meticulous attention to detail, and discretion handling confidential information.

Previous experience in a law firm, professional services, or as an Executive Assistant/Secretary is highly preferred, with responsibility for coordinating with legal teams and external stakeholders.

Qualifications

• Bachelor's degree in Law, Legal Studies, or a related field.
• Experience as Paralegal, Legal Assistant, Legal Secretary, or similar role.
• Law firm or in-house legal environment experience preferred.
• Strong legal research and document management skills.
• Excellent written and verbal communication in English and Arabic.

Responsibilities

• Support lawyers and the legal team with day-to-day legal and administrative activities.
• Conduct legal research and prepare summaries, reports, and presentations.
• Assist in drafting, reviewing, formatting, and maintaining legal documents and correspondence.
• Support the preparation and review of contracts, agreements, notices, and other legal documentation.
• Maintain organized records of contracts, legal matters, correspondence, and other documentation.
• Assist with legal matter and case management, including tracking deadlines, actions, and documentation.
• Coordinate with internal departments, external counsel, government entities, and other stakeholders as required.
• Assist with corporate governance documentation and filings where applicable.
• Prepare meeting materials, agendas, minutes, and follow-up actions for legal meetings.
• Monitor and follow up on outstanding legal requests and action items.
• Support the legal team with document collection, due diligence, and information gathering.
• Ensure legal files and databases are accurate, complete, and up to date.
• Handle sensitive and confidential information with a high level of discretion.
• Perform other legal and administrative duties as required.

Skills

Excellent written and verbal comms

Strong legal research

Document management

Attention to detail

Organizational skills

Time management

Interpersonal skills

Stakeholder management

Arabic and English proficiency

Education

Bachelor's degree in Law or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Abdul Latif Jameel is seeking an Executive Secretary/Executive Assistant to provide high-level administrative and secretarial support to a senior executive in Jeddah. The role demands excellent communication, meticulous attention to detail, and discretion handling confidential information.

Previous experience in a law firm, professional services, or as an Executive Assistant/Secretary is highly preferred, with responsibility for coordinating with legal teams and external stakeholders.