Executive - Operations

Publicis Groupe Holdings B.V; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading creative agency in Riyadh is seeking an Administrative Support professional to provide vital administrative assistance, manage travel arrangements, and facilitate effective communication among clients and staff. This role will involve coordinating meetings, handling mail, and assisting with calendar management to ensure smooth operations. The ideal candidate will have experience in a similar capacity. This position offers a dynamic work environment in support of a creative team.

Qualifications

• Experience in the same field is preferable.

Responsibilities

• Provide administrative assistance to various departments.
• Arrange travel for employees, including flights and accommodation.
• Effectively communicate with clients and employees.
• Assist in managing calendars for management.

Job description

Company Description

We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.

Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.

Responsibilities

Administrative Support:

• Provide administrative assistance to various departments, including data entry, document preparation, and filing.
• Coordinate meetings, conferences, and appointments as required.
• Assist in managing office supplies and inventory.
• Collaborate with the Talent Team to assist in seating arrangements for employees.
• Coordinate with messengers/Runners to deliver clients, Vendors and governmental stuff (Invoices/Documents) as required.
• Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
• Coordinate with finance team to manage all invoices and expenses POs.
• Coordinate office related stuff with office Boys as required.
• Issuing all Expenses Pos and register invoices.
• Drafting Manual Invoices.
• Creating new Expenses Vendor and clients in the New System.
• Tracking & reporting office attendance & rotation plans.

Travel Arrangements:

• Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
• Prepare travel itineraries and ensure all travel‑related documents are in order.
• Monitor and reconcile travel expenses and ensure compliance with company policies.

Communication:

• Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
• Handle and distribute incoming and outgoing mail and packages.

Calendar Management:

• Assist in managing calendars for management.
• Schedule appointments and meetings, ensuring efficient use of their time.

Qualifications

• Experience in the same field is preferable.