Executive Admin Assistant

Rua Al Madinah Holding | رؤى المدينة القابضة; Medina; On-site; SAR 56,000 - 94,000; Full time

Job summary

A leading development firm in Al Madinah, Saudi Arabia is seeking an Administrative Assistant to provide comprehensive support to the Chief Development Officer. Responsibilities include managing the office calendar, coordinating travel, preparing materials for meetings, and maintaining confidential information. The ideal candidate should hold a Bachelor's degree with at least two years of administrative experience. This full-time position plays a crucial role in ensuring smooth office operations.

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Ability to manage sensitive information with confidentiality.

Responsibilities

• Maintain and manage the CDO Office Manager's calendar.
• Coordinate travel arrangements including booking flights and accommodation.
• Prepare briefing materials for meetings and presentations.
• Manage emails, calls, and messages for the CDO.
• Draft and proofread correspondence and reports.

Skills

Calendar management

Travel coordination

Communication skills

Confidentiality

Education

Bachelor's degree in business administration or related field

Job description

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The ideal candidate will be responsible to deliver comprehensive and efficient administrative support to the Office of the Chief Development Officer (CDO).

Responsibilities:

• Maintain and manage the CDO Office Manager's calendar, scheduling meetings, appointments, and travel itineraries.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Prepare briefing materials and agendas for meetings, conferences, and presentations.
• Manage incoming and outgoing emails, calls, and messages, filtering, and prioritizing information for the CDO Office Manager.
• Draft and proofread correspondence, reports, and presentations as directed.
• Liaise with internal and external stakeholders, answering inquiries and providing information.
• Maintain electronic and physical filing systems for the CDO Office, ensuring efficient access to documents.
• Prepare and edit reports, presentations, and other documents as needed.
• Track deadlines and follow up on outstanding tasks.
• Organize and prepare meeting rooms and materials for the CDO Office’s meetings.
• Take accurate and comprehensive minutes during meetings.
• Provide logistical support for internal and external projects led by the CDO Office Manager.
• Maintain strict confidentiality regarding sensitive information and business matters.
• Exercise discretion and professional judgment in dealing with stakeholders and confidential information.
• Manage the petty cash and administrative budget for the CDO Office division.
• Coordinate office supplies and equipment need.
• Assist with special projects and initiatives as assigned.

Qualification and Experience:

• Bachelor's degree in business administration, or a related field.
• Minimum of 2 years of experience in an administrative role.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Management

• Industries

  Hospitality and Construction

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