Document Controller

Parsons Oman; Riyadh; On-site; SAR 80,000 - 100,000; Full time

Job summary

A leading engineering firm in Saudi Arabia is seeking a Document Controller to manage and organize project documentation for a major infrastructure project. The ideal candidate will have at least 5 years of relevant experience in document control, strong proficiency with document management systems, and excellent organizational skills. This role involves ensuring that project-related documents are accurately stored, tracked, and distributed in compliance with industry standards and project requirements.

Qualifications

• 5+ years of document control experience in construction or engineering projects.
• Proven experience with document management systems.
• Familiarity with technical drawings, contracts, specifications, and deliverables.

Responsibilities

• Maintain and manage project documentation using the document control system.
• Ensure timely registration, tracking, and archiving of documents.
• Control document flow to/from stakeholders ensuring proper version control.

Skills

Document control processes

Organizational skills

Ability to work under pressure

Proficiency in document management systems

Education

Bachelor’s degree in Business Administration, Construction Management, or a related field

Tools

Aconex

Procore

SharePoint

Job description

Job Description

Parsons is seeking an experienced and detail-oriented Document Controller – Saudi National to support the management, organization, and control of project documentation for a large-scale infrastructure project.

The role ensures all project documents are correctly stored, retrieved, and distributed in a timely and efficient manner.

The ideal candidate will have a solid 5 years of experience in document control within construction or engineering projects, with strong command of document management systems, organizational skills, and the ability to work under pressure.

Responsibilities

• Maintain and manage project documentation using the designated document control system.
• Ensure all project-related documents (designs, contracts, reports, drawings, etc.) are registered, tracked, and archived per project requirements.
• Control document flow to/from the project team, stakeholders, and contractors, ensuring proper version control.
• Coordinate review, reception, and distribution of project documentation across teams and departments.
• Establish and implement document control processes to ensure compliance with project standards.
• Monitor document quality to ensure compliance with contract specifications and industry standards.
• Review documentation to meet quality requirements and project-specific criteria.
• Perform regular audits to ensure documents are complete, accurate, and properly stored per company procedures.
• Ensure confidentiality and security measures for sensitive project documents.
• Serve as key point of contact for document-related queries between project teams, subcontractors, and consultants.
• Coordinate with project managers, engineers, and other departments for efficient document handling.
• Facilitate meetings and communications to resolve document issues and ensure smooth flow between stakeholders.
• Maintain a comprehensive log of all incoming and outgoing project documents and correspondence.
• Prepare regular reports on document status, tracking milestones, and deadlines.
• Monitor submission timelines and provide reminders to avoid delays.
• Assist in preparation of close‑out documentation and project handover packages.
• Ensure all documents are appropriately archived in physical and digital formats, complying with internal retention policies.
• Facilitate easy retrieval of documentation for audits, reviews, or inspections.
• Maintain an up-to-date record of document storage locations and ensure systematic organization.

Required Skills

• Bachelor’s degree in Business Administration, Construction Management, or a related field (preferred).
• Minimum of 5 years of experience in document control within construction, engineering, or infrastructure projects.
• Proven experience using document control software or systems (e.g., Aconex, Procore, SharePoint).
• Familiarity with project documentation including technical drawings, contracts, specifications, and other deliverables.
• Strong understanding of document control processes and systems.
• Proficiency with document management systems and tools (e.g., Aconex, Procore, SharePoint).