Document Controller - Saudi

ASSYSTEM; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A global engineering company in Saudi Arabia seeks a Document Controller responsible for managing documents efficiently. The role requires at least 3 years of relevant experience and familiarity with document management tools like Aconex. Key responsibilities include archiving documents, initiating workflows, and assisting with project tendering. The company promotes diversity and values unique contributions from its employees.

Qualifications

• Minimum 3 years experience including a first experience as Document Controller for a large Programme or at Company level.
• Knowledge of Document Management tools is a plus.
• Understanding of data protection and privacy laws.

Responsibilities

• Control the numbering, sorting, filing, storing and retrieval of documents.
• Initiate workflows for document reviews.
• Assist in project tendering such as issuing EOI and invitation to bid letters.

Skills

Attention to Details

Problem Solving

Communication Skills

Education

Undergraduate degree

Tools

Aconex

Job description

Company Description

Finding solutions to climate change is the priority of the 21st century, and means switching to low‑carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies.

In our 12 countries (Europe, Middle East, Asia) of operation, we are working on the production and distribution of low‑carbon electricity, through the development of nuclear and renewable energies. We are also supporting the modernisation and development of energy grids, managing the setup and siting for new transmission and distribution networks, and using hydrogen to decarbonise the transport and industry sectors.

Job Description

The document controller is responsible for the timely, accurate and efficient preparation and management of documents. He / She controls the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents produced by technical teams, projects or departments

• Initiating Workflows (for documents review purposes) in document management software
• Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification
• Reviewing document formatting and conformity to document management requirements, if requested transfer existing document in the applicable format
• Reporting document review progress, generating document status reports for the team as per the document management system requirements
• Archiving documents (including emails and attachments, correspondence ... if applicable) according document management system requirements, maintaining the archive system
• Issuing controlled copies of information (review sheet, approved document or others documents) per document management system requirements
• Numbering, filing, archiving of meeting agendas and meeting minutes
• Assisting in preparing presentations, daily reports, weekly, monthly reports and printing documents
• Assisting in project tendering such as issuing EOI & invitation to bid letters, coordinating with participated bidders, issuing tender packages & related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation

Qualifications

• Undergraduate degree
• Minimum 3 years experience including a first experience as Document Controller for a large Programme or at Company level
• Knowledge of Document Management tools (Aconex or equivalent) is a plus
• Detailed oriented, focused and good coordination skills
• Understanding of data protection and privacy laws

Additional Information

• Communications & Presentation Skills
• Quality Consciousness
• Attention to Details
• Problem Solving & Decision Making
• Results Orientation
• Planning and organizing with time management
• Relationship Management

We are committed to equal treatment of candidates and promote, as well foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people's ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.