Document Controller

alfanar; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading manufacturing company in Riyadh is seeking a Document Control Specialist. The role involves managing document flow, ensuring compliance with safety and environmental regulations, and maintaining accurate filing systems. Candidates should have a diploma or degree in Business Administration, along with 5 to 10 years of relevant experience. Strong competencies in document management and preparation are essential for success in this position. This company values its employees and promotes a proactive work environment.

Qualifications

• 5 to 10 years of work experience in document management.
• Strong knowledge of document control systems and compliance standards.

Responsibilities

• Prepare, maintain, and control housekeeping-related documents.
• Ensure documents are reviewed, approved, and updated.
• Coordinate with housekeeping supervisors and management.
• Support compliance with safety and environmental regulations.

Skills

Document Filing

Document Management

Document Preparation

Confidentiality

Ad Hoc Reporting

Education

Diploma or Degree in Business Administration

Job description

Job Description

Job Purpose: Efficiently manage and organize the flow of documents, ensuring accuracy, accessibility, and compliance with established procedures and standards.

Responsibilities

• Document Control Duties: Prepare, maintain, and control all housekeeping-related documents such as procedures, checklists, schedules, and reports. Ensure documents are reviewed, approved, issued, and updated according to the document control system. Maintain proper version control and ensure obsolete documents are removed from circulation. Distribute controlled documents to relevant departments, supervisors, and site teams. Maintain both hard copy and electronic filing systems for easy retrieval. Track document submission, approval status, and revisions.

• Housekeeping Documentation: Maintain daily, weekly, and monthly housekeeping inspection records. Control cleaning schedules, area responsibility charts, and waste management logs. Record housekeeping audit findings and corrective action reports. Maintain MSDS, chemical usage records, and cleaning material logs related to housekeeping. Support compliance with safety, environmental, and quality standards (ISO, HSE, etc.).

• Coordination & Reporting: Coordinate with housekeeping supervisors, site engineers, safety officers, and management. Assist in internal and external audits by providing required housekeeping documentation. Prepare summary reports on housekeeping compliance and performance. Ensure confidentiality and proper handling of company documents.

• Health, Safety & Environment (HSE): Ensure housekeeping documents comply with site safety and environmental regulations. Support accident prevention through proper documentation of housekeeping standards. Promote cleanliness, organization, and safe work practices through accurate records.

Role Accountability

• HR Proficiency: Collaborate with teams to get the work effectively achieved. Ensure effective communication with peers and managers, and show openness to directions and feedback.

• Delivery: Execute the planned activities to meet the operational and development targets as per delivery schedules. Use resources effectively to achieve objectives within efficient cost and time.

• Problem-Solving: Solve any related issues arise and escalate any complex operational problems.

• Quality: Follow quality requirements and specifications for products or processes or related activities.

• Business Process & Compliance: Execute and comply related tasks as per defined policies, procedures, and work instructions.

• Safety: Adhere to all Safety procedures and regulations.

Qualifications

• Academic Qualification: Diploma or Degree in Business Administration

• Work Experience: 5 to 10 Years

• Technical / Functional Competencies: Document Filing, Document Management, Document Preparation, Confidentiality, Ad Hoc Reporting

Profile

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com