Document Controller

Talent BluePrint; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading consulting firm in the Riyadh Region is seeking a Document Controller responsible for managing and organizing project-related documentation. This role ensures accuracy, accessibility, and compliance with industry standards. The ideal candidate has experience in document control, strong organizational skills, and proficiency in relevant software. Join us in supporting project teams and facilitating the smooth flow of information across departments.

Qualifications

• Bachelor’s degree or diploma in engineering, business administration, or a related field.
• Proven experience in document control within construction, engineering, or similar project environments.

Responsibilities

• Manage, organize, and track all project-related documentation.
• Establish and maintain a comprehensive document control system.
• Coordinate document distribution across departments and external parties.

Skills

Strong organizational skills

Time-management skills

Proficiency in document control software

Excellent communication abilities

Attention to detail

Education

Bachelor’s degree or diploma in engineering or business administration

Job description

Job Description: Document Controller

Position Overview / Purpose of the Role

The Document Controller is responsible for managing, organizing, and tracking all project-related documentation to ensure accuracy, accessibility, and compliance with company and industry standards. This role plays a critical part in maintaining the integrity of project records, supporting site and project teams, and ensuring the smooth flow of information across departments and external stakeholders.

Key Roles & Responsibilities

Document Management

• Establish, implement, and maintain a comprehensive document control system for both digital and physical records.
• Manage all incoming and outgoing project documents, ensuring correct filing, categorization, and timely distribution.
• Maintain strict version control to ensure teams are always working with the latest documents.

Tracking & Logging

• Create and update logs for drawings, RFIs (Requests for Information), MOMs (Minutes of Meeting), approvals, submissions, and other project documentation.
• Monitor document status and ensure timely follow-up on pending approvals or updates.

Coordination & Communication

• Coordinate document distribution across internal departments and with external consultants, contractors, and vendors.
• Serve as the primary point of contact for document-related queries and ensure smooth information flow.

Compliance & Quality Assurance

• Ensure all documents are formatted correctly and comply with company, client, and regulatory standards.
• Conduct periodic checks to confirm consistency, accuracy, and completeness of documentation.

Reporting

• Prepare and submit daily, weekly, and monthly document control reports as required by the project team or management.
• Highlight delays, discrepancies, or issues in document circulation.

Support to Site & Project Teams

• Provide updated drawings, procedures, and documentation to site teams for inspections, installations, and project execution.
• Assist in audits and inspections by ensuring availability of relevant records.

Qualifications & Skills (Optional — Add if needed)

• Bachelor’s degree or diploma in engineering, business administration, or a related field.
• Proven experience in document control within construction, engineering, or similar project environments.
• Strong organizational and time-management skills.
• Proficiency in document control software.
• Excellent communication and coordination abilities.
• Attention to detail and commitment to accuracy.