Document Controller

نيرا | Nera; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A company specializing in document management is seeking a candidate in Jeddah, Saudi Arabia for a role focused on managing project documents. Responsibilities include maintaining document control systems, distributing documents, and ensuring compliance with standards. Candidates are expected to have a diploma or bachelor's degree in a relevant field, and a document control certification is preferred. This position is suitable for those without prior experience in document control or administrative support.

Qualifications

• No prior experience is required in document control, records management, or administrative support.
• A diploma or bachelor's degree in a relevant field is expected.
• Document Control certification is preferred.

Responsibilities

• Maintain the document control system to ensure all project documents are properly filed and accessible.
• Receive, register, and distribute incoming and outgoing documents according to project requirements.
• Track document revisions and ensure that the latest versions are available to relevant teams.
• Coordinate with project teams to collect and organize technical documents, drawings, contracts, and reports.
• Support audits by providing required documentation and ensuring compliance with standards.
• Ensure confidentiality and security of sensitive documents.
• Assist in preparing reports and document status updates for management.

Skills

Knowledge of document control procedures

Familiarity with document management software

Basic IT skills

Microsoft Office skills

Education

Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field

Document Control certification

Job description

To manage and control all project documents by ensuring accurate filing, distribution, and retrieval, while supporting project teams to maintain compliance with established KPIs, approved budgets, and adopted policies and procedures.

Main Responsibilities:

Document Management

• Maintain the document control system to ensure all project documents are properly filed and accessible.
• Receive, register, and distribute incoming and outgoing documents according to project requirements.
• Track document revisions and ensure that the latest versions are available to relevant teams.
• Coordinate with project teams to collect and organize technical documents, drawings, contracts, and reports.
• Support audits by providing required documentation and maintaining records in compliance with standards.
• Ensure confidentiality and security of sensitive documents.
• Assist in preparing reports and document status updates for management.

Competencies:

• Knowledge of document control procedures.
• Familiarity with document management software.
• Basic IT and Microsoft Office skills.

Qualifications:

• No prior experience is required in document control, records management, or administrative support.
• Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field.
• Document Control certification is preferred.