Document Control Manager

Dar Al Riyadh Consultants; Riyadh; On-site; SAR 200,000 - 300,000; Full time

Job summary

A leading consultancy firm in Riyadh is seeking a Document Control Manager to oversee the implementation of Aconex software and manage document control processes. The ideal candidate will hold a relevant Bachelor's degree and have experience in document control along with expertise in Aconex software. Key responsibilities include training staff, ensuring compliance with industry standards, and maintaining organized document systems. This role offers an opportunity to enhance document management efficiency in a dynamic work environment.

Qualifications

• Bachelor's degree in a relevant field is essential.
• Certification in document control or records management is a plus.
• Prior experience with Aconex software is required.

Responsibilities

• Oversee implementation of Aconex software for document management.
• Develop and maintain document control processes.
• Train staff on Aconex software and document procedures.

Skills

Aconex software

Document control processes

Team training and support

Industry compliance

Education

Bachelor's degree in business administration, engineering, or information management

Certification in document control or records management

Tools

Document Management Software

Job description

Responsibilities

• Oversee the implementation and utilization of Aconex software for document control and management purposes.
• Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
• Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
• Train and support staff on Aconex software and document control procedures.
• Monitor the flow of project documentation to ensure timely review, approval, and distribution.
• Maintain an organized document management system, including electronic and hard copy filing systems.
• Perform regular audits to ensure accuracy and completeness of project documentation.
• Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
• Prepare regular reports on document control activities, including status updates and metrics.
• Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
• Collaborate with internal departments to streamline document control processes and optimize efficiency.
• Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
• Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
• Ensure all project documentation is archived and stored securely for future reference and audit purposes.
• Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
• Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
• Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
• Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
• Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
• Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.

Essential Requirements

• Bachelor's degree in a relevant field such as business administration, engineering, or information management.
• Certification in document control or records management is advantageous.
• Prior experience in a similar role with a focus on using Aconex software for document control.
• Proven experience working as a Document Control Manager, preferably with specific experience using Aconex software.
• In-depth understanding of document control processes and best practices.
• Strong knowledge of document management systems, including electronic document management software.