Contracts Management Department Manager

HILL INTERNATIONAL; Saudi Arabia; On-site; SAR 449,000 - 600,000; Full time

Job summary

A leading global construction management firm in Saudi Arabia is seeking a Contracts Management Department Manager to oversee contract management processes and ensure compliance with standards. With a minimum of 20 years' experience in contracts management on large-scale projects and fluency in both English and Arabic, you will lead a team of contract administrators and support various contracting functions. This role requires deep knowledge of procurement laws in Saudi Arabia and strong communication skills.

Qualifications

• Minimum 20 years experience in contracts management on large-scale projects.
• Direct experience managing workload distribution and personnel management.
• Thorough knowledge of contract law and administration.

Responsibilities

• Lead contract management processes ensuring compliance with PMM standards.
• Oversee contract administrators and mentor them.
• Support bid evaluations and coordinate contract formation.

Skills

Contracts management

Procurement law (KSA)

Communication (English & Arabic)

Personnel management

Claims resolution

Education

Bachelor in engineering

Job description

About the job: Contracts Management Department Manager

Company Introduction

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com

Position Summary

The Contracts Management Department Manager (E2) leads the development and implementation of contract management processes, ensuring compliance with PMM standards and adherence to performance, guarantees, invoicing, change management, claims, handover, defects, warranties, and close‑out procedures. They oversee and mentor contract administrators, review change requests and claims, support bid evaluations, and coordinate contract formation and administration across multiple projects and clusters, including compliance with government and client regulations. The role also involves establishing knowledge transfer programs, monitoring contractor performance, resolving disputes, and ensuring all contract activities align with Hill International’s quality, safety, environmental, and occupational health standards.

General Description of Role and Responsibilities

• Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Ensuring functional compliance for awarded contracts in the areas of:
  • Performance
  • Guarantees
  • Invoicing and payment
  • Change management
  • Claims
  • Preliminary and final handover
  • Defects and warranty
  • Close‑out
• Maintaining functional responsibility for contract administrators assigned to clusters and business units.
• Assessing the capability of clients existing contracts staff and recommending appropriate roles and responsibilities.
• Preparing the Contracts Management Section knowledge transfer program which includes comprehensive on‑the‑job learning.
• Review change requests and claims and recommend for approval.
• Supporting other departments with contracts formation and management services (i.e. templates for consultants services contracts, general engineering services contracts, etc.).
• NWCs consolidated list of approved contractors, consultants and suppliers.
• Support NWC in reviewing commercial part of the bid packages.
• Monitor the adherence of contract to the government and clients contractual and procurement regulations.
• Ensure proper implementation of projects close‑out processes and procedure according to PMM.
• Review project suspension and withdrawal requests and recommend for approval.
• Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures within Hill International and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge and Skills

• Bachelor in engineering from an accredited university.
• Minimum 20 years experience in contracts management including overall responsibility for contract management on large‑scale projects.
• Experience with the Kingdom of Saudi Arabia procurement law.
• Direct experience of managing workload distribution, execution of work and personnel management.
• Formation and administration of (sub) contracts: pre‑qualification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring contractor performance, back charges, resolution of claims and disputes. Technical and administrative knowledge of engineering/construction industry contracting practices, government and commercial procurement regulations and practices, policies, procedures and work practices.
• Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling.
• Thorough knowledge of prime contracts management administration as well as (sub) contract formation and administration, execution office and field procedures and documents relating to a multi‑discipline construction project.
• Excellent verbal and written communication skills in both Arabic and English.
• Preferable experience of working in KSA.