Commercial Support Specialist

Confidential; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Confidential is seeking a Commercial Support Specialist to provide day-to-day commercial and administrative support for the Business Development and Bidding function. Responsibilities include preparing, compiling, and quality controlling bid documentation, maintaining pricing records, and coordinating with internal departments to ensure timely, accurate submissions.

The role requires 2–4 years in a related field, strong MS Office skills, and attention to detail.

Qualifications

• Bachelor's degree required or equivalent in business/engineering/commerce.
• 2–4 years in commercial/bidding support roles; oil & gas or infra sectors preferred.
• Proficient MS Office (Excel, Word, PowerPoint); ERP familiarity a plus.
• Strong attention to detail and organizational skills.
• Good written and verbal English; Arabic is an advantage.

Responsibilities

• Prepare and format technical and commercial proposals, tenders, and pre-qualification submissions.
• Track tender opportunities, deadlines, and inquiries to ensure timely submissions.
• Compile commercial documents, forms, bonds, certificates, and compliance items.
• Coordinate with technical, estimating, legal, HR, and finance teams for bid inputs.
• Proofread, format, and perform final QC on bid packages before dispatch.
• Maintain pricing sheets, cost summaries, and rate build-ups under guidance of Commercial Manager.
• Prepare bid pipeline reports and dashboards; summarize win/loss trends.

Skills

MS Office proficiency

English communication

Attention to detail

Time management

Education

Bachelor's degree in Business Administration, Commerce, Engineering, or related field

Tools

ERP / bid management systems

Job description

The Commercial Support Specialist provides day-to-day commercial and administrative support to the Business Development and Bidding function across subsidiaries. The role is responsible for assisting in the preparation, compilation, and quality control of bid and proposal documentation, maintaining commercial data and pricing records, supporting contract administration activities, and coordinating with internal departments to ensure tenders and commercial submissions are accurate, complete, and submitted on time.

2. Key Responsibilities

Bid & Proposal Support

• Document Preparation — Assist in the preparation, formatting, and compilation of technical and commercial proposals, tenders, and pre-qualification submissions.
• Tender Tracking — Track tender opportunities, submission deadlines, and clarification requests, ensuring nothing is missed across active bids.
• Compliance Documentation — Compile required commercial annexes, forms, bonds, certificates, and compliance documents as per client/tender requirements.
• Cross-Functional Coordination — Coordinate with technical, estimating, legal, HR, and finance teams to gather inputs needed for bid submissions.
• Quality Control — Support proofreading, formatting, and final quality checks of submitted bid packages prior to dispatch.
• Pricing Records — Maintain and update commercial pricing sheets, cost summaries, and rate build-ups under the guidance of the Commercial Manager.
• Benchmarking Support — Assist with benchmarking of commercial rates and terms against historical bids and market data.
• Reporting — Prepare summary reports and dashboards on bid pipeline status, win/loss trends, and commercial submission volumes.
• Vendor Quotations — Support the consolidation of vendor and subcontractor quotations for inclusion in commercial offers.

Contract Administration Support

• Contract Tracking — Assist in tracking contract milestones, renewal dates, and key commercial terms across active client agreements.
• Records Management — Maintain organized digital and physical filing of contracts, amendments, correspondence, and commercial records.
• Variations & Extensions — Support the preparation of variation orders, extension requests, and related commercial correspondence.

Coordination & Communication

• Stakeholder Liaison — Liaise with client representatives, subsidiary teams, and external vendors on routine commercial matters as directed.
• Meeting Support — Prepare meeting minutes, action trackers, and follow-up communications for BD/Bidding meetings.
• Risk Escalation — Escalate commercial risks, missing documentation, or submission delays to the Commercial Manager in a timely manner.

3. Key Performance Indicators

3. Qualifications & Experience

Education

• Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.

Experience

• 2–4 years of experience in a commercial, bidding, contracts, or business development support role, preferably within construction, facilities management, engineering, or oil & gas services sectors.
• Prior exposure to tender/proposal preparation processes is an advantage.
• Strong command of MS Office (Excel, Word, PowerPoint); familiarity with ERP/bid management systems is a plus.
• High attention to detail and strong organizational and document-control skills.
• Good written and verbal communication skills in English; Arabic is an advantage.
• Ability to manage multiple deadlines and coordinate across departments under time pressure.

Basic understanding of commercial/contractual terms and Saudi tendering practices.