Business Support Coordinator

Ferco Seating Systems; Riyadh Region; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading manufacturing firm in Saudi Arabia is seeking a Business Support professional to manage order processing, logistics coordination, and administrative duties. The ideal candidate will have 2-5 years of relevant experience, strong communication skills in English, and proficiency in MS Office. Responsibilities include tracking orders, handling documentation, and ensuring office operations run smoothly. This is a crucial role requiring a detail-oriented team player.

Qualifications

• 2–5 years of experience in back-office administration, sales support, or logistics coordination.
• Strong computer skills including MS Office and internal database management.
• Proactive, mature, detail-oriented, and a team player.

Responsibilities

• Communicate with principle offices to track order status and clarify technical specifications.
• Receive and process orders from sales staff, ensuring documentation accuracy.
• Compile and check relevant sales documents for compliance.
• Coordinate with transporters and monitor shipment schedules.
• Facilitate daily administrative and finance needs of the office.
• Prepare calibration reports and administrative summaries.

Skills

Back-office administration

Sales support

Logistics coordination

Clear English communication

MS Office proficiency

Excel skills

Education

Certificate / Diploma / Degree in Business Administration

Job description

Business Support

• Factory Liaison: Communicate with the principle offices (Spain & Malaysia) to track order status and clarify technical specifications for made-to-order products.
• Order Processing: Receive and process orders from sales staff, ensuring all internal documentation is accurate before transmission to principle offices.
• Documentation: Compile and check relevant sales documents, invoices, and billing to ensure timely month-end closing and policy compliance.
• Procurement: Raise Purchase Requisitions (PR) and Purchase Orders (PO) for departmental needs and project-related requirements.

Logistics & Project Coordination

• Delivery Tracking: Coordinate with transporters and the logistics team to monitor shipment schedules from factory to local sites.
• Support Project Coordination: Arrange project installations, maintenance activities, and contractor schedules for on-site installations and work.

Office Administration

• General Admin: Facilitates the daily administrative and finance needs of the Saudi Arabia office to ensure smooth office operations.
• Reporting: Prepare calibration reports and other administrative summaries as required.
• Ad-hoc Tasks: Accomplish additional assignments or duties as assigned and requested by the immediate supervisor.

Skills

Skills and Abilities

• Experience: 2–5 years of experience in back-office administration, sales support, or logistics coordination.
• Communication: Clear and professional English communication skills (essential for liaising with the Spain & Malaysian offices).
• Strong computer skills: MS Office, Excel, and internal database management.
• Attributes: A "team player" mindset, mature, proactive, and highly detail-oriented.

Qualifications

• Certificate / Diploma / Degree in Business Administration, Commerce, or a related field.