Administrative Assistant

بيوت السعودية; Riyadh; On-site; SAR 50,000 - 70,000; Full time

Job summary

A leading real estate company in Riyadh is seeking an Admin Assistant - Travel Management to coordinate and manage employee travel activities. Responsibilities include booking flights, negotiating with vendors, maintaining travel records, and ensuring compliance with policies. The ideal candidate should have a diploma or bachelor's degree and 2-4 years of relevant experience. Strong organizational and communication skills are essential for this fast-paced work environment.

Benefits

Comprehensive Health Insurance

Rewards and recognition

Learning & Development

High-performing work environment

Qualifications

• 2-4 years of experience in an administrative role with hands-on travel management responsibilities.
• Experience managing corporate travel in a medium to large organization is preferred.
• Strong understanding of corporate travel processes and policies.
• Familiarity with travel booking systems and coordination with travel agencies.
• Basic knowledge of visa procedures and international travel requirements.

Responsibilities

• Manage end-to-end travel arrangements including flight bookings and accommodations.
• Liaise with approved travel agencies and negotiate preferred rates.
• Maintain accurate travel records and ensure compliance with policies.
• Track travel expenses and prepare reports for management.
• Provide general administrative support related to travel.

Skills

Strong organizational and multitasking skills

Excellent communication and coordination abilities

High attention to detail and accuracy

Proficient in Microsoft Office (Excel, Word, Outlook)

Education

Diploma or Bachelor's degree in Business Administration, Management, or a related field

Job description

Overview

The Admin Assistant - Travel Management is responsible for coordinating, managing, and supporting all employee travel-related activities across the organization. This role ensures efficient travel planning, cost control, policy compliance, and seamless coordination with employees, management, and external travel service providers.

Responsibilities

• Travel Coordination & Management
  • Manage end-to-end travel arrangements including flight bookings, hotel accommodations, transportation, and visa support.
  • Coordinate domestic and international travel plans for employees and management.
  • Ensure all travel arrangements align with company travel policies and budget guidelines.
  • Handle last-minute changes, cancellations, and emergency travel requirements efficiently.
• Vendor & Agency Coordination
  • Liaise with approved travel agencies, airlines, hotels, and service providers.
  • Negotiate and manage preferred rates and travel packages where applicable.
  • Monitor service quality and resolve travel-related issues with vendors.
• Documentation & Compliance
  • Maintain accurate travel records, itineraries, approvals, and expense documentation.
  • Support visa processing, travel insurance, and government travel requirements.
  • Ensure compliance with internal policies and external travel regulations.
• Cost Control & Reporting
  • Track travel expenses and support reconciliation with Finance.
  • Prepare travel cost reports and summaries for management review.
  • Identify cost-saving opportunities and support travel optimization initiatives.
• Administrative Support
  • Provide general administrative support related to travel and logistics.
  • Respond to employee travel inquiries and provide guidance on travel procedures.
  • Coordinate with HR, Finance, and Operations teams as required.

Qualifications & Experience

• Qualifications
  • Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• Experience
  • 2-4 years of experience in an administrative role with hands-on travel management responsibilities.
  • Experience managing corporate travel in a medium to large organization is preferred.
• Knowledge
  • Strong understanding of corporate travel processes and policies.
  • Familiarity with travel booking systems and coordination with travel agencies.
  • Basic knowledge of visa procedures and international travel requirements.
• Skills
  • Strong organizational and multitasking skills.
  • Excellent communication and coordination abilities.
  • High attention to detail and accuracy.
  • Ability to handle urgent travel requests under pressure.
  • Proficient in Microsoft Office (Excel, Word, Outlook).
• Traits
  • Proactive, reliable, and service-oriented.
  • Strong sense of responsibility and confidentiality.
  • Flexible and adaptable to changing priorities.
  • Team player with a professional attitude.

Benefits

• High-performing and fast-paced work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.