Administrative Assistant

Applicantz; Dhahran Compound; On-site; SAR 120,000 - 150,000; Full time

Job summary

A training and consultancy firm in Dhahran Compound, Saudi Arabia, is seeking an Administration Assistant for a 1-year contract with possible extension. This role includes managing reception, coordinating training events, maintaining records, and ensuring compliance. The ideal candidate should have a high school diploma, prior administrative experience, and skills in communication and organization. Proficiency in Microsoft Office is required. Join a supportive environment where you can make a positive impact.

Qualifications

• High school diploma required; post-secondary education in business or administration preferred.
• Prior administrative or customer service experience; training coordination is a plus.
• Strong communication, organizational, and multitasking skills.

Responsibilities

• Greet visitors, manage inquiries, and maintain a welcoming reception area.
• Schedule and coordinate training events, handle logistics, and communicate with participants.
• Maintain accurate training records, update databases, and generate reports.
• Ensure regulatory compliance and manage training-related documentation.
• Liaise between departments, provide ongoing support for training and healthcare services.
• Monitor training effectiveness and implement improvements.

Skills

Strong communication

Organizational skills

Multitasking skills

Proficiency in Microsoft Office

Proficiency in scheduling software

Education

High school diploma

Post-secondary education in business or administration

Job description

Job Title: Administration Assistant

Contract Duration - 1 Year (with possible extension)

Location: Dammam, Eastern, SA

Training Institute/Client - EnergyTech (https://www.energytech.edu.sa/) (FKA SPSP)

Key Responsibilities:

• Reception & Customer Service: Greet visitors, manage inquiries, and maintain a welcoming reception area.
• Training Coordination: Schedule and coordinate training events, handle logistics, and communicate with participants.
• Data & Record Management: Maintain accurate training records, update databases, and generate reports.
• Compliance & Documentation: Ensure regulatory compliance and manage training-related documentation.
• Communication & Support: Liaise between departments, provide ongoing support for training and healthcare services.
• Quality Assurance: Monitor training effectiveness and implement improvements.
• General Duties: Maintain confidentiality, ensure work area safety, and contribute positively to the team.

Qualifications:

• Education: High school diploma required; post-secondary education in business or administration preferred.
• Experience: Prior administrative or customer service experience; training coordination is a plus.
• Skills: Strong communication, organizational, and multitasking skills. Proficiency in Microsoft Office and scheduling software.