Administration Assistant

Zahid Industries; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading operations support company in Jeddah is seeking an Administration Assistant to support various administrative and financial tasks within the Operations department. This role requires a B.S degree in Business Administration and at least 5 years of relevant experience. Key duties include maintaining expense records, managing petty cash, and processing invoices. Proficiency in English is essential, and knowledge of Arabic is desirable. The job offers an opportunity to work in a dynamic environment with significant interaction among operational teams.

Qualifications

• Minimum of 5 years experience in clerical capacity including administrative/accounting jobs.
• Arabic is desirable. English is essential.

Responsibilities

• Support the Operations department in administrative tasks.
• Maintain petty cash and site expense records.
• Raise and close necessary LPOs for operations.
• Arrange approvals and submit reimbursement invoices.
• Follow up on expense reports and cash transactions.

Skills

Clerical skills

Administrative support

Financial reporting

Communication skills

Education

B.S Degree in Business Administration or equivalent

Job description

Job Title: Administration Assistant-ALTAAQA

Posting Start Date: 08/02/2026

Job Location: JEDDAH

Company: Altaaqa

Job Description:

Job Summary

• The main objective of this position is support the Operations department in terms of site related Administrative tasks.
• To have an up to date and on hand record of petty cash/business advance/ site expenses detail related to all PP Sites/Employees.

Key Accountabilities

• Raise, follow and close all required LPOs for PP Sites operation and submit weekly reports to management for all purchases by site.
• Posting Overtime for all PP Staff in all regions on OT Database.
• Request the Site expenses / petty cash advance for all PP Sites and Employees whenever required, by raising Advance request on database and follow up with F&A until the amount is received at site.
• Maintain the record of all petty cash advances issued for PP Sites and employees, and submit reports on monthly basis to the Operations Manager for review.
• Follow up and receive expense invoices from all PP sites, Prepare summary, Arrange approval and Submit to F&A for reimbursement.
• Follow up with F&A staff for any cash related issues for PP Sites and ensure there are no delays in process of reimbursement and settlement of cash transactions.
• Follow up and close all Expense Reports on system against all Business advances issued to PP staff and have such records for each individual employee for future reference.
• Follow up and receive all invoices for diesel supply from the vendors, and process the invoices upon receiving confirmation of diesel receipts on sites.
• Raise all necessary Leave forms, PSRs, HDR and other personal requests for PP Sites staff whenever required.

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: B.S Degree in Business Administration or equivalent qualification.
• Language Skills: Arabic is desirable. English is essential
• Experience : Minimum of 5 years experience in clerical capacity including administrative/accounting jobs.

Key Interactions

• Operations Supervisor - Operations Administrator - Site Supervisor - Other Admin Staff
• Key External Contacts: N/A
• Direct Reports: N/A