Accounts Payable

ENNISMORE; Saudi Arabia; On-site; SAR 100,000 - 134,000; Full time

Job summary

Faena in Saudi Arabia seeks an experienced Accounts Payable professional to ensure accurate processing of invoices, timely vendor payments, and adherence to our refined financial standards. You will work closely with Purchasing, Receiving and Operations to maintain clean audit trails, support internal and external audits, and uphold HSE and brand integrity in every financial interaction.

This role demands detail orientation, strong Excel skills, and a proactive approach in a high-volume luxury

Qualifications

• Minimum 2 years of Accounts Payable experience, preferably in luxury hospitality or related high-volume environments.
• Strong understanding of end-to-end AP cycles, vendor reconciliation, and international payment procedures.
• Proficiency with hotel financial systems/ERP (SUN, Oracle or equivalent) and advanced Excel.
• Fluent in English; Arabic is a plus.
• Ability to thrive in a pre-opening environment, adaptable, solutions-driven.

Responsibilities

• Coordinate with Purchasing, Receiving, and department leaders to verify and enter invoices and POs.
• Match invoices to approved POs and receiving docs before posting to AP.
• Track payment due dates and process approved payments per policy.
• Maintain a structured filing system for invoices, PO docs, and receipts.
• Investigate discrepancies to prevent delays and disputes.
• Reconcile vendor statements and produce aging and variance analyses.
• Support audits with required documentation and clear records.
• Ensure invoices and POs are validated, coded, and approved by HODs.

Job description

JOB OVERVIEW

The Accounts Payable role is a vital pillar of our Finance team ensuring every transaction is handled with accuracy integrity and the refined sophistication that defines the Faena experience In this role you will ensure vendors are paid on time invoices are impeccably processed and all financial interactions uphold our brand s commitment to excellence You re not just managing payables you re safeguarding trust supporting operational brilliance and contributing to the seamless magic that powers Faena behind the scenes

DUTIES AND RESPONSIBILITIES

• Coordinate with Purchasing Receiving and department leaders to ensure all invoices and Purchase Orders are accurately collected verified and entered into the financial system
• Match invoices against approved POs and receiving documentation to confirm accuracy before posting to Accounts Payable
• Track payment due dates and process approved payments in alignment with Faena financial policies and vendor agreements
• Maintain a structured compliant filing system for all invoices PO documentation and receipts in both physical and digital formats
• Proactively investigate discrepancies between supplier invoices and received goods or services to prevent delays and disputes
• Handle supplier inquiries with professionalism providing timely resolutions and reinforcing Faena as a trusted high quality hospitality partner
• Liaise with vendors to document follow ups explanations and outcomes ensuring clear audit trails and transparency
• Reconcile vendor statements with internal records to ensure payables remain current accurate and audit ready
• Prepare regular AP reports including aging summaries and variance analysis to support finance leadership and strategic planning
• Support internal and external audits by providing required documentation clarity and accurate records
• Maintain impeccable audit trails and ensure all payment activities conform to Faena and corporate finance standards
• Execute responsibilities within established SOPs financial protocols and Faena brand standards ensuring consistency and operational excellence
• Partner with Purchasing Cost Control Receiving and Operations to maintain alignment on payment cycles contract compliance and budget considerations
• Ensure invoices and POs are properly validated coded and approved by relevant HODs before processing
• Continuously seek opportunities to enhance AP efficiency accuracy and innovation
• Uphold all Health Safety and Environment HSE standards fostering a culture of responsibility and refinement in every financial interaction
• Perform additional duties or tasks as requested by leadership with discretion professionalism and commitment to excellence

Minimum 2 years of Accounts Payable experience, ideally within luxury hospitality, lifestyle brands, or high volume environments.Strong understanding of end to end AP cycles, vendor reconciliation, and international payment procedures.Working proficiency in hotel financial systems and ERP platforms (e.g., SUN, Oracle, or equivalent), with strong Excel capabilities.Exceptional attention to detail, analytical thinking, and time management skills.Ability to thrive in a pre opening environment adaptable, solutions driven, and calm under pressure.Demonstrates professionalism, integrity, and discretion when handling financial information and supplier relationships.Fluency in English; Arabic proficiency is an advantage.