Sports Programs & Community Events Coordinator

Qatar Foundation International; Qatar; On-site; QAR 89,000 - 134,000; Full time

Job summary

Qatar Foundation International in Qatar is seeking a Sports Programs Coordinator to plan, schedule, and implement weekly and seasonal sports programs for diverse groups including youth and ladies-only categories. You will coordinate facilities, manage registrations, supervise event logistics, and ensure compliance with QF guidelines while delivering a smooth, inclusive participant experience.

This role requires strong communication, logistics expertise, and the ability to work across teams to

Qualifications

• Bachelor's degree or Diploma in Sports Management, Recreation, Physical Education, Event Management, or a related field.
• 2-5 years in sports program delivery, community activation, or event coordination within large organizations, with demonstrated ability to plan, manage logistics, and coordinate multi-sport activities (youth and ladies-only experience preferred).
• Strong understanding of sports programming, logistics, and operational planning in dynamic, multi-activity environments.
• Excellent verbal and written communication, report writing, and presentation skills; Arabic proficiency is an advantage.
• Strong coordination, customer service, and teamwork abilities, with attention to detail and capacity to manage multiple deadlines.
• Proficiency in MS Office applications, with familiarity in ERP systems, facility booking platforms, or event management tools.

Responsibilities

• Support the planning, scheduling, and implementation of weekly and seasonal sports programs, leagues, classes, and competitions for mainstream, youth, and ladies-only categories.
• Coordinate facilities, venues, equipment, and staffing requirements, ensuring allocations and bookings are secured in advance.
• Organize and manage event logistics including registrations, facility setup, medical coverage, staffing coordination, and supplier arrangements.
• Implement program policies, operational procedures, and evaluation tools aligned with Qatar Foundation guidelines.
• Monitor day-to-day program operations, resolving scheduling or operational issues and escalating risks when necessary.
• Submit and track operational service requests through ERP, Marafiq, and the EC App to support program needs.
• Collaborate with communications teams to roll out promotional campaigns across digital and physical platforms.
• Ensure all marketing materials comply with QF brand guidelines and effectively promote participation.
• Oversee participant registration and payment processes via the EC App, ensuring accuracy, compliance with QF's no-cash policy, and a smooth customer experience.
• Monitor and verify financial transactions and program revenues, ensuring proper documentation, transparency, and compliance with QF financial policies.
• Support annual budgeting, procurement, and supplier payments in collaboration with Finance and Programming teams.
• Maintain documentation and performance records; prepare reports and presentations to communicate outcomes and support strategic decision-making.
• Provide dedicated reporting for specialized categories, including mainstream and ladies-only initiatives.
• Support post-event evaluations and community outreach efforts to inform program improvements and increase participation.
• Assist in mobilizing volunteers and participants to support the execution of community programs and activations.
• Ensure adherence to safety and risk management protocols, safeguarding participant welfare and escalating safety concerns promptly.
• Provide front-line support during events and activations, enhancing participant experience and ensuring smooth delivery of activities.
• Perform other reasonable tasks as assigned by the supervisor.

Skills

Communication

Coordination

Customer service

Teamwork

Attention to detail

Education

Bachelor's degree or Diploma in Sports Management, Recreation, Physical Education, Event Management, or related field

Tools

MS Office

ERP systems

Facility booking platforms

Event management tools

Job description

Qatar Foundation International in Qatar is seeking a Sports Programs Coordinator to plan, schedule, and implement weekly and seasonal sports programs for diverse groups including youth and ladies-only categories. You will coordinate facilities, manage registrations, supervise event logistics, and ensure compliance with QF guidelines while delivering a smooth, inclusive participant experience.

This role requires strong communication, logistics expertise, and the ability to work across teams to