Sporting Fleet Operations & Parts Administrator

Lusail International Circuit; Doha; On-site; QAR 67,000 - 100,000; Full time

Job summary

Lusail International Circuit is seeking a Fleet & Sporting Fleet Support Administrator to provide organized, proactive administrative support for the workshop and sporting fleet activities, including spare parts administration, ERP transactions, and maintenance documentation for bikes, karts, and racing cars.

The role collaborates with the Head of Mechanics and technical teams to ensure fleet readiness for events such as Karting Championships and Track Days, with responsibilities spanning

Qualifications

• Diploma or associate in a field related to automotive, logistics, or business administration.
• Minimum 5 years' experience in a workshop, fleet, or automotive environment.
• Familiarity with fleet systems and document control processes.
• Solid understanding of spare parts, workshop operations, and maintenance processes.
• Proficient with ERP systems and MS Office; Dynamics 365 is a plus.
• Ability to collaborate with technical teams in a fast-paced setting.
• Excellent English communication; Arabic language is a plus.

Responsibilities

• Manage spare parts inventory across the sporting fleet with accurate tracking.
• Monitor stock levels and coordinate replenishment with Procurement and suppliers.
• Maintain clear traceability and documentation for high-value components.
• Keep maintenance records for all fleet assets, including service history.
• Record maintenance activities with mechanics and workshop staff.
• Track preventive and corrective maintenance schedules and fleet readiness.
• Handle ERP transactions (purchase requests, stock movements, material issuance).
• Support day-to-day workshop administration and internal coordination.
• Maintain organized digital and physical records and filing systems.
• Prepare checklists and ensure documentation is complete before events.
• Coordinate movement of bikes, karts, and racing vehicles between workshop and track.
• Assist workshop and technical teams during race events and track activities.

Skills

English communication

Arabic language

Education

Diploma/Associate in Automotive or related field

Tools

ERP systems

Microsoft Office

Dynamics 365

Job description

Lusail International Circuit is seeking a Fleet & Sporting Fleet Support Administrator to provide organized, proactive administrative support for the workshop and sporting fleet activities, including spare parts administration, ERP transactions, and maintenance documentation for bikes, karts, and racing cars.

The role collaborates with the Head of Mechanics and technical teams to ensure fleet readiness for events such as Karting Championships and Track Days, with responsibilities spanning