Senior Technical Documentation Administrator

Airswift; Al Khor and Al Thakhira; On-site; QAR 120,000 - 180,000; Full time

Job summary

Airswift is seeking a Senior Technical Documentation Administrator in Ras Laffan, Qatar, for a 24-month on-site assignment. The role focuses on coordinating LOTS project documentation, SAP-based reporting, and efficient administration across multiple teams.

You will prepare management reports, manage document control, and ensure timely distribution of dashboards and status updates to stakeholders. Strong SAP and MS Office skills are essential for success.

Qualifications

• Bachelor degree in business administration or related field.
• 3 years of data/database repository management experience.
• 1 year in scheduling and calendar management.
• Excellent MS Office literacy.
• SAP knowledge is mandatory.

Responsibilities

• Administer incoming and outgoing correspondence processes.
• Maintain filing system for all documentation.
• Assist divisions with preparing documents and reports.
• Assemble document packages and verify accuracy before release.
• Monitor databases and generate regular reports on issues.
• Organize meetings and prepare minutes and status reports.
• Coordinate with departments to maintain documentation and archiving.
• Understand PMS policies and procedures.
• Maintain records for audit purposes.
• Support development and implementation of business processes.

Skills

SAP knowledge

Scheduling & Calendar Management

Documentation management

Data repository management

MS Office proficiency

Education

Bachelor of Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Access

Job description

Job Title: Senior Technical Documentation Administrator

Duration: 24 months

Schedule: 5 days per week

Location: Ras Laffan, Qatar

Job Purpose

• Provide domain knowledge and co-ordinate with team members in developing, supporting and executing LOTS project.
• Assist in preparing management internal reports and analysis.
• Carry out SAP entries and generate reports from SAP and dashboards.
• Prepare reports, presentations, etc. for management and other stakeholders.
• Provide a high level of co-ordination/performance of various administrative and clerical support activities within LOTS and Projects Management Administration.

Job Context & Major Challenges

• Should be able to explain procedural formalities.
• Provide support to multiple business areas on a timely basis.
• Proficient in SAP ESM / MM module to carry out related transactions accurately.
• Identify and address system-related issues which may affect release of orders, Service Entry Sheets and payments.
• Bring work requirements and pending issues to attention for resolution.

Key Job Accountabilities

• Administer the incoming and outgoing correspondence process, ensuring receiving, registering and distribution activities are completed in a timely and orderly manner.
• Administer a filing system for all documentation, ensuring fast and easy retrieval when required.
• Assist Division staff in preparing various documents and reports, ensuring updates are completed and issued on time.
• Assemble document packages, prepare controlled and uncontrolled copies for distribution, maintain records and verify accuracy before release.
• Monitor databases and generate regular reports on the status of key issues.
• Organize meetings, assist in the preparation of minutes of meetings and monthly status reports, and ensure distribution to relevant parties.
• Liaise with company departments to maintain effective documentation management and archiving requirements.
• Understand and utilize Projects Management System (PMS) policies and procedures.
• Maintain proper filing of records for audit purposes.
• Participate in the development, review, improvement and implementation of business processes and workflows.

Qualifications

• Bachelor of Business Administration degree from a recognized university is preferred.
• 3 years of relevant work experience in database and/or data file repository management.
• 1 year of experience in a Scheduling & Calendar Management environment.
• Excellent computer literacy, with high proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook.
• Knowledge of MS Access is an advantage.
• SAP knowledge is mandatory