Procurement Specialist

Employment; Doha; On-site; QAR 90,000 - 120,000; Full time

Job summary

Qatar National Import and Export Co. in Doha seeks a Procurement Specialist to oversee contractor procurement activities, ensuring EPC contract compliance, cost-effectiveness, and timely delivery of materials.

The role requires coordinating ITT packages, bids, and contract administration, along with developing procurement plans and ensuring alignment with project timelines.

Qualifications

• Demonstrable understanding of procurement best practices.
• In-depth knowledge of the procurement market and key vendors in the oil and gas industry.

Responsibilities

• Establish and maintain alignment with PMT on procurement needs and requirements.
• Identify and procure LLI, prepare ITT packages, coordinate tender process, evaluate bids, and administer agreements.
• Develop procurement plans and closeout/materials reconciliation plans.
• Coordinate with PMT, Supply, P&D and legal on procurement issues and scheduling.
• Manage Gates 3–5 procurement activities and ensure compliance with procedures.
• Review contractor purchasing documents for compliance with contract terms.
• Ensure use of materials management system and RSPL coordination.
• Monitor expediting and report delivery schedule slippage.

Skills

Procurement best practices

Vendor management

Oil & Gas procurement

Education

Bachelor’s degree in Business or relevant field

Job description

• Oversees all Contractor procurement activities, assuring procurements and materials for the project meet EPC contract requirements, are cost-effective, expedient, and in compliance with Company policies and procedures, as well as complied with by the Contractor.
• Responsible for ensuring LLI Vendors and EPC Contractor have a robust and achievable Procurement Schedule incorporating as much as practicably feasible the "like for like" principle that supports the overall project construction schedule, considering the overall procurement cycle from RFQ to delivery at site.
• Support the EPC Contractor in setting up fabrication priorities and coordinating all EPC requests to suppliers to avert overloading of any fabrication line.

Procurement Specialist

Job Purpose

• Oversees all Contractor procurement activities, assuring procurements and materials for the project meet EPC contract requirements, are cost-effective, expedient, and in compliance with Company policies and procedures, as well as complied with by the Contractor.

Job Context & Major Challenges

• Responsible for ensuring LLI Vendors and EPC Contractor have a robust and achievable Procurement Schedule incorporating as much as practicably feasible the "like for like" principle that supports the overall project construction schedule, considering the overall procurement cycle from RFQ to delivery at site.
• Support the EPC Contractor in setting up fabrication priorities and coordinating all EPC requests to suppliers to avert overloading of any fabrication line.

Key Job Accountabilities

• Establish and maintain alignment with the PMT on project procurement needs, objectives, and requirements.
• Manage identification and procurement of LLI including preparation of ITT packages, coordination of tender process with Supply, PMT, P&D and legal, evaluation of bids, and administration of agreements until assigned to EPC Contractor. Ensure compliance with project procurement processes and procedures and development of other coordination procedures. Review and approve Contractor’s procurement procedures and processes.
• Develop and execute Procurement Plans (overall and individual) that support the project’s goals and objectives, including plans for purchase of spare parts and bulk materials. Develop Closeout and Materials Reconciliation plan.
• Facilitate communication with PMT on project procurement activities, progress, and issues. Report schedule and cost data and advise PMT of procurement issues and mitigation plans.
• Manage Contractor’s procurement activities for Gates 3–5, ensuring Contractor compliance with approved contractor procedures and prime contract coordination procedures.
• Review and modify Contractor’s purchasing and contracting documents to ensure compliance with Company requirements, including terms and conditions of the contract.
• Review Contractor’s compliance with Company prevention of information brokering and business ethics guidelines, ensuring procurement documents produced by Contractor are of acceptable quality.
• Ensure effective use of Contractor’s materials management system and coordinate the spare parts acquisition process to ensure that materials and required Spare Parts List (RSPL) for the project are received as needed.
• Monitor contractor expediting process and report any slippage in the delivery schedule.

Qualifications

• Bachelor’s degree in Business, Accounting, Commercial, Marketing, Sciences, Engineering, Project Management, Supply Chain Management, Law, Communication, Technologies, Mathematics, or Statistics, or any relevant degrees.

Knowledge and/or Experience

• 8 years’ experience in a business-related function or discipline, including 4 years in the Oil & Gas industry.
• Demonstrable understanding of procurement best practices.
• In-depth knowledge and understanding of the procurement market and key vendors in the oil and gas industry.

Qatar National Import and Export Co. - Qatar, Doha