Procurement Coordinator

Airswift; Doha; On-site; QAR 200,000 - 320,000; Full time

Job summary

Airswift is sourcing a Procurement Coordinator for a national operator in Qatar. The role is a long-term contract on an onshore site with potential relocation. Start ASAP, 5 days per week, 8–10 hours per day or per project needs.

The successful candidate will oversee procurement teams, manage RFQs, vendor prequalification, and ensure compliance with HSE/QA/QC and project procedures on offshore EPIC projects in Qatar.

Qualifications

• In-depth knowledge of offshore EPIC projects and supply chain management.
• Familiarity with procurement standards within the oil and gas sector.
• Proficiency in procurement software and Microsoft Office applications.

Responsibilities

• Oversee procurement, expediting, inspection and logistics to ensure quality and timely delivery.
• Monitor and report progress; prepare Procurement Status Reports to Project Management.
• Assist contractors in issuing RFQs and evaluating bids.
• Support negotiations with suppliers and subcontractors to select best vendors.
• Oversee long-lead item expediting in line with project requirements.

Skills

Oil & Gas knowledge

Supply chain management

Procurement software

MS Office

Education

BSc. Engineering or higher

Tools

Procurement software

Microsoft Office

Job description

Airswift are a Global Manpower Provider specialising in the Energy, Infrastructure & IT sectors. Present in more than 70 countries around the world, our reach, and capabilities in the markets we service is unparalleled in the industry. We are working with a national operator to source a Procurement Coordinator. This is a long-term contract role working on a residential basis with a potential relocation. Please see details below. Title: Procurement Coordinator Start Date: ASAP (typically within 1 month notice) Location: Qatar Onshore (potential relocation) Working Schedule: 5 days per week / 8-10 hours per day or as per project requirements.

Key Job Accountabilities

• Oversee Contractor’s Procurement team - procurement, expediting, inspection and logistics during the execution of the project to provide assurance of quality and timely delivery.
• Oversee all Project Procurement activities - monitor and report progress, prepare Procurement Status Report to Project Management Team.
• Assist contractors in issuing RFQs and conducting technical evaluations of bids.
• Support contractor negotiation efforts with suppliers and subcontractors to select the most suitable Vendors.
• Expediting Contractor for Long Lead and Critical Items in line with project requirement.
• Collaborate with subcontractor related to integration ofICS/DCS,ESDand F&G systems
• Managing procurement activities & delivery of various Instrument packages & equipment including bulk material.
• Work with Company’s Engineering and QAQC department on Vendor evaluation and selection criteria and participate in Vendor’s audits if necessary.
• Assist contractors in managing Vendor prequalification processes.
• In coordination with client PML team for registration of new VENDOR in line with client procedures
• Evaluate Vendor performance during execution of the project and set up resolution for procurement related issues in a timely manner.
• Ensure that Contractor support the development and implementation of project HSE and QA/QC processes / procedures in close coordination with Project Management Team and QHSE Department to achieve safe and successful execution of the Project and with materials and services that meet Project requirements.
• Participate in risk assessment and identify risk areas and mitigation measures.
• Problem solving and crisis management.
• Coordinates and supports other departments – QAQC, Engineering, Construction and Commissioning where necessary
• Implement the elements of client’s management system applicable to your function.
• Undertake familiarization with Project and discipline specific inspection documentation to ensure understanding of contract requirements.
• Ensure all procurement documentation meets project and client operation requirements.
• Coordinates and participate in inspections, and FATs in line with approved Inspection Test Plan (ITP).
• Oversee that SPIRs and two-year spare parts requirements are fulfilled and delivered to client’s warehouse prior to commissioning of the new facilities.
• Familiar with international Codes, Standards and Regularities (e.g. INCOTERMS, Shell DEPs, etc)
• Familiar with custom clearance regulation in Qatar (e.g. CRA declaration, Dangerous goods declaration etc,)
• Coordinate with the contractor’s logistics team to expedite the delivery of materials to fabrication yards, warehouses, and offshore project sites.

Qualifications

• BSc. Engineering or higher
• In-depth knowledge of offshore EPIC projects and supply chain management.
• Familiarity with procurement standards within the oil and gas sector.
• Proficiency in procurement software and Microsoft Office applications.

Knowledge and Key Skills

• With experience in oil and gas industry in multi-discipline engineering with strong Instrument background, procurement and construction environment. Preferably having formal training in supply chain, logistics and membership with recognized chartered or other professional institution.
• 12 years’ experience for degree holder in similar position in Oil & Gas sector.
• Experience in GCC is desirable.
• Previous experience collaborates and provide guidance to EPIC Contractor is required.
• Previous working experience with Chinese companies as well as proficiency in the Chinese language knowledge is a plus.
• A good team player and shall have a good presentation, communication, and written skills. Interpersonal ability to work in multi-disciplinary team. Aptitude for taking initiative.
• The candidate shall have strong technical background in managing procurement activities of Offshore Instrumentation Packages, Instrument Equipment, spare parts and Instrument bulks.
• Experience in sourcing & managing material in line with project specific requirement related to Hazardous area classification.
• Experience in handling Subcontractor related to integration ofICS/DCS,F&G systems
• The candidate shall have strong background on quality requirement related to offshore Structural material and interfacing with third party certification authority (TPCA)
• In-depth understanding of EPIC Engineering, Procurement, Expediting, Inspection and Logistics, Construction, Commissioning etc.
• In-depth schedule development and manufacture processes.
• Ability to resolve complex problems that have implications beyond Procurement.
• Duties are normally complex and vary and require ability to work well with contractor’s personnel as part of Company team and colleagues at all levels in multidisciplinary, multicultural environment.