Multi-Property Engineering Coordinator

Minor Hotels; Doha; On-site; QAR 70,000 - 110,000; Full time

Job summary

Souq Waqif Boutique Hotel By Tivoli in Doha seeks a detail-oriented Cluster Engineering Coordinator to provide administrative and operational support across three properties. You will coordinate maintenance, manage records, and ensure smooth communication between engineering and other hotel departments.

The role requires proactive scheduling, tracking preventive maintenance, processing work orders, and assisting with procurement and vendor coordination while maintaining confidentiality and

Responsibilities

• Provide day-to-day administrative and coordination support to the Cluster Engineering team.
• Coordinate engineering activities and follow up on outstanding maintenance requirements across all assigned properties.
• Maintain accurate records of maintenance requests, work orders, inspections, and engineering reports.
• Monitor and follow up on daily maintenance requests to ensure timely completion.
• Coordinate communication between Engineering, Front Office, Housekeeping, Food & Beverage, Security, and other operational departments.
• Prepare daily, weekly, and monthly engineering reports as required.
• Maintain organized filing systems for engineering documents, records, certificates, contracts, and correspondence.
• Assist the Cluster Director of Engineering with scheduling meetings, inspections, and departmental activities.
• Assist in coordinating and monitoring preventive maintenance schedules across the three properties.
• Follow up with Engineering team members to ensure scheduled maintenance tasks are completed on time.
• Maintain updated preventive maintenance records and reports.
• Highlight overdue or outstanding maintenance activities to the Cluster Director of Engineering.
• Assist in coordinating inspections of guest rooms, public areas, back-of-house areas, plant rooms, and engineering facilities.
• Receive, record, distribute, and monitor maintenance requests and work orders.
• Follow up with the relevant engineering personnel on pending jobs.
• Maintain an updated status of open and completed work orders.
• Coordinate with requesting departments to confirm completion and satisfaction.
• Escalate urgent or unresolved maintenance issues to the appropriate Engineering Manager or Cluster Director.
• Assist with the preparation and processing of purchase requests, purchase orders, and engineering-related documentation.
• Coordinate with Procurement and suppliers regarding the delivery of spare parts, tools, equipment, and consumables.
• Maintain records of engineering purchases and supplier documentation.
• Assist in monitoring engineering stock levels and highlighting items requiring replenishment.
• Support the Engineering team in obtaining quotations and maintaining supplier records.
• Coordinate appointments, site visits, inspections, and maintenance activities involving external contractors and service providers.
• Maintain records of contractor visits, service reports, quotations, contracts, and certificates.
• Follow up on pending contractor work and ensure required documentation is submitted.
• Assist in coordinating access and work schedules with Security and relevant hotel departments.
• Maintain up-to-date records of equipment inspections, statutory certificates, licenses, service agreements, and maintenance contracts.
• Assist the Engineering Department in ensuring compliance with hotel standards, local regulations, health and safety requirements, and brand requirements.
• Support internal and external engineering audits and inspections by ensuring required documentation is readily available.
• Maintain confidentiality of engineering, operational, financial, and supplier information.
• Assist in monitoring utility consumption, including electricity and water, across the properties.
• Maintain records of utility readings and support the Engineering team in identifying unusual consumption patterns.
• Assist with sustainability initiatives and energy-saving programs.
• Coordinate documentation related to environmental and sustainability initiatives.
• Maintain effective communication between the Engineering Department and other hotel departments.
• Prepare and distribute engineering-related communications, schedules, and reports.
• Attend departmental meetings and prepare minutes or action points when required.
• Follow up on outstanding actions and provide status updates to management.
• Ensure information is communicated accurately and in a timely manner across all properties.
• Timely follow-up and closure of maintenance requests.
• Accuracy and completeness of engineering

Job description

Souq Waqif Boutique Hotel By Tivoli in Doha seeks a detail-oriented Cluster Engineering Coordinator to provide administrative and operational support across three properties. You will coordinate maintenance, manage records, and ensure smooth communication between engineering and other hotel departments.

The role requires proactive scheduling, tracking preventive maintenance, processing work orders, and assisting with procurement and vendor coordination while maintaining confidentiality and