Luxury Sales & Marketing Admin Coordinator

Rosewood Hotel Group; Doha; On-site; QAR 60,000 - 90,000; Full time

Benefits offered by this job

Salary & benefits

Accommodation

Birthday day off

Personal development plans

Job summary

Rosewood Doha offers a unique opportunity to join a luxury hospitality team in Doha. You will be part of an environment where passion meets purpose, with diverse colleagues and development opportunities aligned to a luxury lifestyle brand.

The role emphasizes relationships, a culture of Make the Place, and a commitment to professional growth. You will contribute to daily, weekly, and monthly tasks that support sales, marketing, and guest experiences in a premium setting.

Responsibilities

• Answer telephone calls to the department and either filter accordingly or take detailed messages.
• Check the sales & marketing in-trays on a regular basis and distribute accordingly.
• Monitor the sales email inboxes on a regular basis and distribute efficiently.
• Produce cover letters for brochure responses and dispatch.
• Type and dispatch general office correspondence and contracts.
• Ensure all correspondence is stamped and mailed.
• File conference contracts, actual and lost bookings.
• Manage Sales Managers diaries and be aware of sales team’s movements.
• Collate sales kits/collateral and ensure there is a ready supply.
• Ensure all departments have stocks of brochures and manage the brochure inventory.
• Update Sales Managers’ weekly activity reports.
• Check stationery stock and re-order where necessary.
• Ensure general office tidiness.
• Produce the weekly Sales & Marketing meeting agenda and minutes.
• Update monthly data of corporate/leisure room nights (hotel productivity).
• Manage purchase order log.
• P&L Critique.
• Produce monthly report focusing on the sales team’s highlights and financial successes.
• Assist with and conduct site visits as required.
• Assist with marketing promotions e.g. mailings.
• Assist with the preparation of sales trips, functions, and the organization of familiarization trips.
• Perform any other reasonable task as requested.
• Assist and attend relevant familiarization trips/entertainment.
• Plan, organize and use a systematic approach to get things done.
• Manage time and resources effectively.
• Prioritize actions and manage tasks through to completion.
• Actively seek opportunities to develop and learn from experience.
• Set high personal performance standards.
• Communicate openly and clearly, both written and verbally.
• Pitch information at the appropriate level.
• Listen to the needs of others before contributing.
• Develop positive working relationships at all levels.
• Motivate and inspire others to perform.
• Collect and analyze relevant information about a problem.
• Seek innovative solutions.
• Make conscious decision to go for action.
• Accept personal responsibility to make things happen.
• Constantly review in order to improve.
• Self-reliant, working with minimal control and direction.
• Act on your own initiative when appropriate.
• Take calculated risks to achieve results.
• Think ahead, developing contingency plans where necessary.
• Have driven and determination to succeed.
• Contribute and be effective when team working with peers.

Job description

Rosewood Doha offers a unique opportunity to join a luxury hospitality team in Doha. You will be part of an environment where passion meets purpose, with diverse colleagues and development opportunities aligned to a luxury lifestyle brand.

The role emphasizes relationships, a culture of Make the Place, and a commitment to professional growth. You will contribute to daily, weekly, and monthly tasks that support sales, marketing, and guest experiences in a premium setting.