HR Coordinator - Onboarding and Performance

Apparel Group; Qatar; On-site; QAR 56,000 - 89,000; Full time

Job summary

Apparel Group in Doha, Qatar is seeking an HR Coordinator to oversee onboarding and performance processes. The role focuses on probation tracking, employee confirmations, job scorecards and engagement activities for new joiners.

You will support induction, joining formalities, and ensure timely appraisals and documentation. The position requires strong organizational skills, confidentiality, and collaboration with line managers across HR functions in a Retail environment.

Qualifications

• Experience coordinating HR processes, onboarding and performance support.
• Ability to maintain confidential records and accurate documentation.
• Experience preparing Job Descriptions, Job Scorecards, KPIs and appraisal docs.

Responsibilities

• Monitor new employees and probation milestones monthly and track progress.
• Coordinate probation and confirmation tracking and manager appraisals.
• Facilitate self-appraisals and manager assessments during the first five months.
• Ensure timely completion of performance appraisal forms before confirmations.
• Arrange appraisal discussions between employees and managers when needed.
• Maintain accurate documentation for probation, confirmations and payroll changes.

Skills

HR coordination

Employee onboarding

Probation management

Performance appraisal coordination

Job Scorecards

Job Description alignment

KPI administration

Record keeping

HR documentation

Deadline management

Tools

Microsoft Excel

Microsoft Office

HR databases

HR systems

Job description

HR Coordinator - Onboarding and Performance Job Snapshot Role: HR Coordinator - Onboarding and Performance Location: Doha, Qatar Industry: Retail Function: Human Resources Experience: Previous HR coordination, onboarding, employee relations, or performance administration experience preferred Job Type: Full-time Position Overview HR Coordinator - Onboarding and Performance in Doha, Qatar is a Retail opportunity for an organized human resources professional responsible for probation tracking, employee confirmation, job scorecards, onboarding support, induction activities, and new joiner engagement. Apparel Group is hiring an HR Coordinator to strengthen employee lifecycle processes during the critical first months of employment while ensuring accurate documentation, timely appraisals, structured communication, and consistent support for new employees and line managers. Job Details Country: Qatar City: Doha Industry: Retail Function: Human Resources Salary: 5000-8000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context

The HR Coordinator will support employees from the point of joining through probation completion and confirmation. The role combines onboarding administration, performance appraisal coordination, job scorecard management, joining formalities, and ongoing follow-up with new employees. By maintaining accurate probation records, ensuring managers complete appraisal requirements, and helping employees settle into the organization through induction and the Buddy Program, the position contributes directly to employee engagement, retention, role clarity, and HR process consistency.

Key Responsibilities

• Monitor new employees each month according to joining date and expected probation completion date.
• Develop and maintain an accurate probation and confirmation tracking list.
• Follow up with reporting managers to ensure probation appraisals are completed within required timelines.
• Coordinate self-appraisal submissions and reporting manager assessments during the first five months of employment.
• Ensure Performance Appraisal forms are issued to employees and completed before confirmation decisions are finalized.
• Arrange appraisal discussions between employees and their reporting managers when required.
• Track approved salary increments following probation and ensure applicable changes take effect from the employee 's sixth month.
• Maintain accurate documentation related to probation reviews, confirmation status, approvals, and employee records.
• Coordinate with line managers to resolve delays or missing information affecting probation completion.
• Ensure Job Scorecards are prepared for employees in line with their assigned positions and job titles.
• Confirm that Job Descriptions and Job Scorecards accurately reflect role responsibilities, accountabilities, and KPIs.
• Distribute approved Job Scorecards to relevant employees and managers.
• Support the induction process for newly joined employees.
• Assist with joining formalities including biometric registration, bank account documentation, employee contracts, and work location information.
• Coordinate with relevant HR teams to ensure onboarding documentation is completed accurately.
• Conduct follow-up calls and emails with new employees during their first six months.
• Identify common onboarding concerns and escalation issues requiring HR intervention.
• Support implementation and ongoing administration of the Buddy Program for employees during their first three months.
• Help match new employees with suitable buddies where required.
• Monitor employee participation in the Buddy Program and follow up on engagement.
• Maintain records of new joiner communications, induction activities, probation progress, and program participation.
• Provide timely information to HR management regarding probation status, incomplete appraisals, or onboarding concerns.

Ideal Profile

The preferred candidate will have previous experience in human resources coordination, employee onboarding, HR administration, performance management support or a similar role. Strong organizational ability is essential because the role involves monitoring multiple employee timelines, appraisal deadlines, documentation requirements, and confirmation processes simultaneously. Candidates should be comfortable communicating with new employees, reporting managers, and different HR stakeholders while maintaining professional confidentiality. Experience preparing or coordinating Job Descriptions, Job Scorecards, KPIs, performance appraisal documentation, and confirmation records will be valuable. The successful candidate should demonstrate strong follow-up skills, attention to detail, accurate record keeping, and the ability to manage repetitive HR processes without missing deadlines. Good knowledge of Microsoft Office, HR databases, employee records, spreadsheets, and HR systems will be advantageous.

Skills Set

• HR coordination
• Employee onboarding
• New joiner induction
• Probation management
• Employee confirmation
• Performance appraisal coordination
• Self-appraisal administration
• Manager assessment tracking
• Employee records
• HR documentation
• Job Scorecards
• Job Description alignment
• KPI administration
• Performance management support
• Joining formalities
• Biometric registration
• Employment contracts
• Bank documentation
• Employee follow up
• New hire engagement
• Buddy Program
• Employee integration
• HR communication
• HR database management
• Employee lifecycle administration
• Confirmation tracking
• HR reporting
• Microsoft Excel
• Microsoft Office
• HR systems
• Record keeping
• Deadline management
• Employee support

Why Join Us

This opportunity provides broad exposure to Human Resources processes within a large Retail organization in Doha. The role sits at an important stage of the employee lifecycle, supporting new joiners from induction through probation, appraisal, confirmation and early integration into the company. For an HR professional looking to strengthen experience in onboarding, performance administration, employee engagement, and HR operations, the position offers practical involvement with both employees and managers while building a strong foundation for future progression into broader HR generalist, employee relations, or talent management responsibilities.

About the Company

Apparel Group is a major retail organization representing a wide portfolio of international fashion, lifestyle, and consumer brands across Qatar and other markets. Its Human Resources operations support a large and diverse workforce through structured onboarding, performance management, employee engagement, and people development processes.