Head of Business Operations Qatar Foundation Admin 6 Oct · 09:46

AimGulf; Doha; On-site; QAR 180,000 - 320,000; Full time

Job summary

Qatar Foundation in Doha seeks a Head of Business Operations to manage day-to-day operations for Al-Mujadilah, including facilities support and risk mitigation. The role involves standardizing and improving business support processes to enhance efficiency, quality, and compliance across operations and projects.

Responsibilities include budgeting, financial reporting, procurement, and cross-functional coordination, with emphasis on data governance, staff development, and event support.

Qualifications

• Bachelor’s degree in a relevant field.
• 6-8 years of relevant full-time work experience, 2 in supervisory capacity.
• Experience in strategic planning, budgeting, governance, and risk management.

Responsibilities

• Oversee day-to-day business operations, facilities support and risk mitigation.
• Manage budgeting, cash flow, financial reporting and audit readiness.
• Provide consolidated operational and financial reports to the Director.
• Lead procurement, vendor engagement and contract management for value and compliance.
• Develop and implement business support processes to improve efficiency, quality and compliance.
• Coordinate cross-functional activities to support programs, events, and initiatives.

Education

Bachelor's degree

Tools

MS Office

Job description

The Head of Business Operations will manage smooth and continuous day-to-day business operations, facilities support, and risk mitigation to maintain operational continuity at Al-Mujadilah. This role involves developing, standardizing, and continuously improving business support processes to enhance efficiency, quality, and compliance across operations and projects.

Key Responsibilities:

• Ensure compliance with all governing documents, policies, and procedures, and proactively report and address any operational or financial variances.
• Establish and enforce effective records management and information governance practices to ensure data accuracy, security, and accessibility.
• Manage the preparation, and monitoring of Al-Mujadilah’s annual budget, cash flow, and financial performance in alignment with strategic priorities.
• Ensure timely and accurate financial reporting, audit readiness, and compliance with applicable financial and regulatory requirements.
• Provide consolidated operational, financial, and performance reports to the Director to support informed decision-making and strategic oversight.
• Analyze and report on key performance indicators to inform strategic decision-making.
• Manage Human Capital–related functions in collaboration with HC, including annual workforce planning, promotions, staff growth, training and development initiatives, and related HC processes in alignment with approved plans.
• Lead and support special projects and cross-functional initiatives, ensuring timely delivery and alignment with Al-Mujadilah’s objectives.
• Manage procurement, vendor engagement, and contract management to ensure value for money, compliance, and service quality.
• Lead and develop business support staff and trainees through effective performance management, professional development, and recognition.
• Ensure the provision of support for special events and facilities related to activities.
• Ensure effective coordination and collaboration across departments to support Al-Mujadilah’s programs, events, and strategic initiatives.
• Identify risks, opportunities for improvement, and innovation within business support functions to strengthen institutional performance and sustainability.
• Oversee the maintenance and management of building facilities and resources.
• Manage procurement and contract negotiations with vendors and service providers.
• Oversee health and safety protocols and emergency preparedness plans.
• Manage the team to ensure the grounds are well maintained, equipped, and lead major construction projects.
• Other reasonable duties as assigned by supervisor.

Experience Required:

• Bachelor’s degree in a relevant field & 6-8 years of relevant full-time work experience, 2 of which at a supervisory level.
• Experience in strategic planning, monitoring and evaluation, and budget preparation.
• Experience interacting professionally with a diverse population of executives, managers, and other high-profile individuals, knowledge of protocol & etiquette, and strong diplomatic skills.

Education Qualifications:

Bachelor’s degree in a relevant field

Skills Required:

• Strong leadership skills
• Interpersonal, negotiation, consensus-building, and conflict resolution skills
• Strong analytical, problem-solving, decision-making, and critical thinking skills
• Familiarity with Governance and development, and with Risk Management
• Proficiency in MS Office applications
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely

Languages:

Arabic proficiency is an advantage.

Employment / Job Type:

Full Time

Nationality:

Any Nationality

About the Company:

Qatar Foundation supports education, research, innovation, community development, and social progress in Qatar. Career paths span education, research, technology, sustainability, administration, communications, finance, human resources, project management, and other professional functions.

Company Industry:

Education & Academia

Department / Functional Area:

Community Engagement

Closing Date:

20 October 2026