Garage Admin

Employment; Doha; Presencial; QAR 89.000 - 134.000; Jornada completa

Descripción de la vacante

Employment seeks a detail-oriented Garage Admin to oversee administrative operations in our Doha workshop. You will manage maintenance schedules, parts inventory, service tracking, and records while supporting the workshop team to maintain efficient operations.

The role requires 3–5 years of garage administration or fleet coordination, knowledge of maintenance processes, and proficiency in MS Office. English fluency is essential, with additional language skills a plus.

Formación

• Must have diploma or bachelor’s degree in business admin, logistics or related field.
• 3–5 years of garage administration, workshop coordination, or fleet management experience preferred.
• Fluency in English; Hindi/Urdu or Arabic a plus.

Responsabilidades

• Maintain and update maintenance records for vehicles, equipment, and machinery.
• Coordinate routine servicing, preventive maintenance, and repairs with mechanics and supervisors.
• Track work orders, job cards, and service completion status for all equipment.
• Manage spare parts inventory: ordering, receiving, stocking, and issuing parts and consumables.
• Maintain records of parts consumption, reorder levels, and supplier information.
• Coordinate with procurement for timely ordering of parts and workshop supplies.
• Prepare equipment history files including service logs, repairs, and costs.
• Track fuel consumption, oil changes, and lubricant usage for all assets.
• Assist in preparing maintenance budgets and cost reports.
• Coordinate inspections for insurance, registration, and compliance.
• Liaise with external service providers for specialized repairs.
• Maintain workshop consumables inventory (oils, greases, filters, tools).
• Prepare monthly reports on equipment availability, downtime, and maintenance costs.
• Support workshop team with filing, data entry, and document control.

Conocimientos

Organizational skills

Record-keeping

Communication & coordination

Deadline-driven

Problem-solving

Team collaboration

Educación

Diploma or Bachelor's in Business Admin/Logistics or related field

Herramientas

Inventory management software

Maintenance software

Descripción del empleo

About the Role:

We are seeking an organized and detail-oriented Garage Admin to manage the administrative operations of our garage/workshop facility. The ideal candidate will be responsible for coordinating maintenance schedules, managing spare parts inventory, tracking vehicle and equipment servicing, maintaining records, and supporting the workshop team to ensure efficient garage operations.

Key Responsibilities:

• Maintain and update maintenance records for all vehicles, heavy equipment, and machinery (cranes, excavators, generators, trucks, etc.)
• Coordinate and schedule routine servicing, preventive maintenance, and repairs with mechanics and supervisors
• Track work orders, job cards, and service completion status for all equipment
• Manage spare parts inventory including ordering, receiving, stocking, and issuing of parts and consumables
• Maintain accurate records of parts consumption, reorder levels, and supplier information
• Coordinate with procurement department for timely ordering of spare parts and workshop supplies
• Prepare and maintain equipment history files including service logs, repairs, and costs
• Track fuel consumption, oil changes, and lubricant usage for all vehicles and equipment
• Assist in preparing maintenance budgets and cost reports
• Coordinate vehicle and equipment inspections for insurance, registration, and regulatory compliance
• Liaise with external service providers for specialized repairs or outsourced services
• Maintain workshop consumables inventory including oils, greases, filters, and tools
• Prepare monthly reports on equipment availability, downtime, and maintenance costs
• Support workshop team with administrative tasks including filing, data entry, and document control
• Coordinate with project sites for equipment mobilization and demobilization records
• Ensure compliance with company policies and safety procedures in the workshop

Qualifications & Experience:

• Diploma or Bachelor's degree in Business Administration, Logistics, or related field
• Minimum 3-5 years of experience in garage administration, workshop coordination, or fleet management
• Knowledge of vehicle and heavy equipment maintenance processes and spare parts
• Experience with inventory management systems and maintenance software
• Proficiency in MS Office (Excel, Word, Outlook)
• Familiarity with heavy equipment and construction machinery (cranes, excavators, generators, trucks)
• Understanding of preventive maintenance scheduling and work order systems
• Fluency in English; knowledge of Hindi/Urdu or Arabic is a plus

Required Skills:

• Strong organizational and record-keeping abilities
• Attention to detail for inventory and maintenance tracking
• Good communication and coordination with mechanics, supervisors, and procurement
• Ability to work under pressure and meet deadlines
• Problem-solving for parts availability and scheduling issues
• Team collaboration with workshop and project teams