Facilities & Office Operations Coordinator

JLL; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

JLL in Doha seeks a Facilities Coordinator to support daily FM services across the building. You will report to the Facilities Manager and handle maintenance walks, space planning, stock control, internal moves, event setup, vendor liaison, and emergency procedures.

A proactive, detail-oriented professional with strong IT and communication skills is preferred. Join a world‑class, opportunity‑driven environment at JLL where you can contribute to landmark projects and develop your career in

Qualifications

• Previous experience of working within a high profile corporate environment.
• Previous reception or hospitality experience would be beneficial.
• Pro-active and hands on – happy to support other Team members.
• Knowledge of Facilities Management processes preferable.
• IT Skills, Outlook, Excel, Word.
• Professional, friendly and welcoming attitude.
• Good attention to detail.
• Ability to show initiative.
• Excellent communication skills.
• Organizational skills and the ability to prioritize a busy workload.
• Customer service background essential.

Responsibilities

• Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
• Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
• Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
• Managing internal moves within the building with the Facilities Manager.
• Working with Facilities Manager and Moves and Changes team to maintain floor plans.
• Assisting in setting up in house and external events as and when required.
• Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
• Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.
• Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
• Upkeep and review of Manuals, Handbooks, Guidance notes etc.
• Cover Receptionist Role & Responsibilities when required
• Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
• Manage day to day mail room operation, deliveries, enquiries, etc.
• Be aware of basic procedures, courier suppliers and all external key contacts.
• Manage mail related supplies stock and place order when needed.
• Other tasks and duties as required.

Skills

Reception experience

Hospitality background

IT skills

Outlook

Excel

Word

Communication skills

Organizational skills

Attention to detail

Initiative

Job description

JLL in Doha seeks a Facilities Coordinator to support daily FM services across the building. You will report to the Facilities Manager and handle maintenance walks, space planning, stock control, internal moves, event setup, vendor liaison, and emergency procedures.

A proactive, detail-oriented professional with strong IT and communication skills is preferred. Join a world‑class, opportunity‑driven environment at JLL where you can contribute to landmark projects and develop your career in