Document Controller

Mekdam Technical Services; Doha; On-site; QAR 40,000 - 60,000; Full time

Job summary

A prominent technical service provider in Qatar is seeking a detail-oriented role to ensure compliance with safety policies and manage documentation processes. The position requires active participation in operations and maintenance of document control systems, overseeing the Management of Change process, and supporting various departments with technical documentation. Ideal candidates will demonstrate attention to detail and commitment to safety standards while coordinating with engineering staff.

Responsibilities

• Adhere to and follow all safety policies and procedures.
• Maintain integrity of document systems and provide technical documentation support.
• Direct involvement with Management of Change (MOC) process and ensure compliance.

Job description

Responsibilities

• Adheres to and follows all safety policies, procedures and safe work practices
• Always upholds the value of Tenets of Operations and in compliance with the safe work practices.
• Supports CLIENT initiatives and targets that are set to strengthen the CLIENT safety performance.
• Actively involve and participate in the safety campaigns of the department from time to time.
• Always supports and deliver the services to other departments safety campaigns.
• Participates in QSAFE process and always in compliance with the department targets
• Understands the importance of the training and always stay in compliance with the training requirements and assignments set by the CLIENT.

General Tasks

• Actively participate in the Operation and Maintenance of the Document Control Center and Electronic Document Management Systems(EDMS)
• Effectively maintain the integrity of the full hard copy and electronic document system.
• Companywide wide customer support for technical and non-technical documentation support.
• Provides the documentation support to the various capital projects.
• Maintain the engineering document numbering system, equipment numbering system, line numbering system.
• Supports the companywide implementation of Information Management (IM) policies and procedures as per OE requirement.
• Standardization of key business documents includes supporting other departments in drafting, formatting, identification, numbering and the coordinating the review/approval process and managing the same in EDMS.
• Supports all departments for the retention, archiving and disposition of company records and documents in appropriate hard copy and electronically.

Key Tasks

• Directly involve with the Management of Change (MOC) process.
• Administer the Stature MOC system and its user management for the entire facility.
• Verify all identified PSI and Non-PSI documents in an MOC package and confirm the red-line mark ups are properly attached to the MOC.
• Coordinate with concerned MOC originators/facilitators if there are any discrepancies in the documents attached.
• For the technical queries related to the MOC, coordinate with the concerned Engineers to get more clarification for the engineering document update required through MOC.
• Coordinates with the CADD and INtools group for the PSI and Non-PSI documents for the source update.
• Verify the source updated engineering documents with red line mark ups / revision history and communicates with CADD group if there is any discrepancy found.
• Coordinates with disciplined Engineers/Head of Design Engineering/Engineering Superintendent for the review/approval of engineering documents modified through the MOC process.
• Immediately updates the PSI documents affected through the MOC and supports CLIENT to be in compliance with the O.E compliance requirements.
• Ensure up to date PSI documentation in EDMS to enable end users to readily access the latest documents.
• Receiving, validating, and then maintaining CLIENT project turnover documentation.
• Thorough and authentic verification of turnover documentation from vendors, contractors and sub-contractors.
• Maintenance of an interim library facility in CLIENT control room until all engineering documents migrated to the EDMS.
• Archival and management of hard copy records in various storage locations.
• Provide documentation support to CLIENT Plant personnel.
• Attend bi-weekly meeting with CLIENT Project Team as part of final data turnover.
• Scanning and EDMS uploading of PM Checklists pertaining to all Maintenance disciplines.
• Scanning and EDMS uploading of Checklists/Forms/Monthly Reports pertaining to all Disciplines of Technical department.
• Scanning support to technical documents pertaining to entire facility.
• Provide the expertise to convert engineering documents from non-editable to editable documents and manage the same in EDMS.
• To deliver the required services as entrusted by the Supervisor