Document Control Specialist for Infrastructure Projects

AECOM; Doha; On-site; QAR 70,000 - 110,000; Full time

Job summary

AECOM, a global infrastructure leader, seeks a Document Controller to manage project documentation, maintain control systems, and ensure timely distribution. You will coordinate with project teams, clients, suppliers, and engineers to review and approve documents, maintaining accuracy and confidentiality.

The role requires a diploma or bachelor’s degree and experience with document management software (Aconex, SharePoint, EDMS, Procore) and strong organizational skills.

Qualifications

• Diploma or bachelor’s degree in business administration, engineering, information management, or a related field.
• Experience in document control, project administration, or a similar role.
• Strong knowledge of document management and document control procedures.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with document management systems such as Aconex, SharePoint, EDMS, Procore, or similar platforms is an advantage.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple departments and stakeholders.
• Ability to work under deadlines and manage multiple documents and priorities simultaneously.

Responsibilities

• Establish and maintain an effective document control system for all project-related documentation.
• Manage document distribution schedules based on client, project, supplier, and internal requirements.
• Coordinate the submission, review, approval, revision, and distribution of project documents.
• Monitor document status and ensure timely updates, approvals, and submissions to meet project deadlines.
• Coordinate with project teams, engineers, consultants, clients, suppliers, and other stakeholders to ensure document revisions are completed and properly reviewed.
• Maintain accurate document registers, logs, transmittals, revision histories, and tracking records.
• Ensure all documents are correctly identified, numbered, dated, revised, and filed according to established procedures.
• Maintain both electronic and hard-copy document filing systems and ensure easy retrieval of records when required.
• Prepare and distribute drawings, specifications, reports, correspondence, forms, and other project documents to authorised personnel.
• Ensure that completed documents are reviewed and signed off by the appropriate personnel before distribution.
• Control obsolete and superseded documents and ensure that only the latest approved revisions are available for use.
• Follow standardised document control procedures and exercise appropriate judgement when handling project-specific requirements.
• Maintain document tracking and production systems throughout the project lifecycle.
• Support project teams by providing accurate and timely documentation and status information.
• Ensure compliance with company document control policies, quality assurance procedures, and client requirements.
• Assist with audits and provide document records and reports when required.
• Maintain confidentiality and security of project and company documentation.

Skills

Document control

Project administration

MS Office

Revision control

Transmittals

Attention to detail

Communication

Education

Diploma or Bachelor’s degree in business administration, engineering, information management, or related field

Tools

Aconex

SharePoint

EDMS

Procore

Job description

AECOM, a global infrastructure leader, seeks a Document Controller to manage project documentation, maintain control systems, and ensure timely distribution. You will coordinate with project teams, clients, suppliers, and engineers to review and approve documents, maintaining accuracy and confidentiality.

The role requires a diploma or bachelor’s degree and experience with document management software (Aconex, SharePoint, EDMS, Procore) and strong organizational skills.