Contracts Secretary

Swan Global Holdings Group; Doha; On-site; QAR 67,000 - 100,000; Full time

Job summary

Swan Global Holdings Group in Mesaimeer City is seeking a highly organized Contracts Secretary to provide essential administrative and contractual support to our team. The role requires meticulous document handling and the ability to work independently.

You will manage contract documents, prepare meeting minutes, coordinate schedules, and ensure compliance with deadlines. Strong communication and interpersonal skills are essential, along with professional presentation.

Qualifications

• Strong communication and interpersonal skills.
• Experience in research or a similar field.
• Professional appearance and ability to work independently.

Responsibilities

• Contract Management Support: Assist in the preparation, review, and organization of contract documents, amendments, and related correspondence.
• Administrative Operations: Manage and maintain filing systems for all critical documents, including contracts, reports, and meeting minutes.
• Scheduling and Coordination: Manage schedules, coordinate meetings, prepare meeting agendas, and draft/prepare meeting minutes.
• Communication: Handle incoming and outgoing correspondence (calls, emails, letters), screening and prioritizing communication for management.
• Compliance & Risk: Assist in tracking contract deadlines and requirements to ensure compliance with contractual obligations.
• Document Control: Ensure all business documents are professionally crafted, accurate, and distributed to relevant parties in a timely manner.

Skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Document management

Job description

We are seeking a highly organized, confident, and detail-oriented Contracts Secretary to provide essential administrative and contractual support to our team in Mesaimeer City. The role requires a candidate with strong administrative skills and the ability to work independently to ensure the smooth handling of confidential documents and contracts.

Key Responsibilities:

• Contract Management Support: Assist in the preparation, review, and organization of contract documents, amendments, and related correspondence.
• Administrative Operations: Manage and maintain comprehensive digital and physical filing systems for all critical documents, including contracts, reports, and meeting minutes.
• Scheduling and Coordination: Manage schedules, coordinate meetings, prepare meeting agendas, and draft/prepare meeting minutes, ensuring all relevant parties are informed.
• Communication: Handle incoming and outgoing correspondence (calls, emails, letters), screening and prioritizing communication for management.
• Compliance & Risk: Assist in tracking contract deadlines and requirements to ensure compliance with contractual obligations (This is a common duty for Contract Secretaries).
• Document Control: Ensure all business documents are professionally crafted, accurate, and distributed to relevant parties in a timely manner.

Qualifications & Experience:

• Educational Qualification: Must possess strong communication and interpersonal skills.
• Experience Required: Must have relevant experience in research or a similar field.
• Professional Attributes:
  • Must project a professional appearance and demeanor.
  • Must possess a confident personality and ability to work independently.
• Desired Skills: Excellent writing and organizational skills with meticulous attention to detail.