Administrator - Sales

Al Abdulghani Motors; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

Al Abdulghani Motors is seeking a Sales Administrator to support the sales team in corporate leasing and tender activities, including preparing quotations, maintaining client records and contracts, and processing sales orders. The role requires 2–3 years of experience, a Diploma in Business Administration (Bachelor's preferred), and strong MS Excel skills to build tracking logs and generate sales reports.

Collaboration with Finance, Contracts and Operations is essential to ensure timely,

Qualifications

• Diploma in business administration or related field. Bachelor's preferred.
• Time and deadline management: track several tender deadlines on the portals at once without missing a submission.
• MS Office (Excel) skills: processing orders and reservations accurately, and building the tracking logs and sales reports.
• Knowledge: Industry/Business IT/Digital Soft Skills
• Years of Experience 2-3 years

Responsibilities

• Sales Admin Support & Coordination: Monitor tender portals and documents, liaise with internal departments, maintain tender checklist and reporting.
• Client Account Management: Maintain client records, act as contact for quotations and contracts, onboard corporate clients.
• Order Processing & Fleet Coordination: Verify orders in SAP, coordinate vehicle delivery with Operations, track allocation and handover.

Skills

MS Office Excel

Deadline management

IT/Digital skills

Education

Diploma in Business Admin

Bachelor's degree preferred

Job description

Job Purpose

The Sales Administrator provides administrative and coordination support to the sales team for corporate leasing and tender activities. The role covers tender administration and tracking, preparation of quotations, client record and contract maintenance, and sales order processing and vehicle coordination with Finance, Contracts, and Operations, ensuring deals and tenders are handled accurately, on time, and confidentially.

Principal Accountabilities

1. Sales Admin Support & Coordination
   • Monitor tender portals and newspapers, obtain manager approval, purchase tender documents within the deadline, and coordinate tender bonds and legal review of tender agreements.
   • Liaise with internal departments and stakeholders to collect accurate information required for tender submissions within the tender deadline.
   • Maintain a tender checklist, deadline reminders, and tracking log for tender purchases and proposal submissions.
   • Prepare and submit the tender tracking report to the supervisor on schedule.
   • Prepare regular sales reports for the Sales Manager
   • Provide administrative support to the sales team throughout the corporate leasing deal cycle.
   • Prepare quotations and report to the contracts team for new lease agreements for clients.
   • Review sales contracts for accuracy and completeness.
   • Maintain confidentiality of tender, client, and contract information
2. Client Account Management
   • Maintain and update client records, contracts, and communication logs.
   • Act as the point of contact for client inquiries on quotations, contracts, vendor registration, and vehicle availability.
   • Support onboarding of new corporate clients in coordination with Finance and Contracts and maintain relationships with existing clients.
3. Order Processing & Fleet Coordination
   • Verify sales order information and process orders in SAP, including vehicle reservations.
   • Coordinate vehicle delivery schedules with the Operations team.
   • Confirm availability of requested vehicles and ensure alignment with client specifications.
   • Track vehicle allocation, registration, and handover.

Required Qualifications

• Diploma in business administration or related field. Bachelor's preferred.
• Time and deadline management: tracking several tender deadlines on the portals at once without missing a submission.
• MS Office (Excel) skills: processing orders and reservations accurately, and building the tracking logs and sales reports.
• Knowledge: Industry/Business IT/Digital Soft Skills
• Years of Experience 2-3 years

We are committed to fair and equitable employment practices. All qualified applicants will be considered for employment without discrimination.

We are committed to fair and equitable employment practices. All qualified applicants will be considered for employment without discrimination.