Travel Administration Specialist (f/m/d)

Essity; Portugal; Presencial; EUR 40 000 - 60 000; Tempo integral

Resumo da oferta

A global well-being company based in Lisbon is looking for a Travel Administration Specialist to coordinate travel processes and support project execution. The ideal candidate has a university degree, 5 years' experience, and is familiar with Concur and Workday. You will enhance service delivery through cross-functional collaboration and continuous improvement. This role is fundamental to the company's mission of improving well-being for millions.

Serviços

Collaborative and Inclusive Culture

Professional Development

Competitive Total Rewards

Qualificações

• Minimum 5 years’ experience in business environments, ideally in project coordination or shared services.
• Ability to learn systems quickly is essential.

Responsabilidades

• Organize timelines, access requirements, and team responsibilities across global initiatives.
• Act as the main contact for providers and Corporate Treasury.
• Create and maintain guides for travel administration workflows.
• Manage access rights and role assignments across platforms.
• Track overdue transactions and coordinate follow‑ups for audit readiness.
• Support onboarding activities and expansion into new countries.

Conhecimentos

Project Coordination

Credit Card Administration

Process Documentation

Organizational Skills

Stakeholder Engagement

Fluent in English

Formação académica

University degree or equivalent business understanding

Ferramentas

Concur

Workday

Descrição da oferta de emprego

Travel Administration Specialist (f/m/d)

Ready to make global travel processes smoother and smarter? This role offers the opportunity to coordinate impactful projects, collaborate with cross‑functional teams, and improve service delivery across borders. Come and join our Travel Administration team on our journey to improve the well‑being of millions. Together we can make a difference!

About the Role

As a Travel Administration Specialist, you’ll play a key role in supporting Essity’s global travel operations. Based in Lisbon, you’ll collaborate with internal teams and external partners to ensure efficient processes, accurate documentation, and seamless project execution. You’ll be the go‑to person for credit card administration, onboarding activities, and compliance monitoring, helping drive continuous improvement and stakeholder alignment.

We’re looking for people who embody our values, aren’t afraid to challenge, innovate, experiment, and move at a fast pace. We’re always looking for ways to improve our products and ourselves. If this is you, we’d love to talk.

What You Will Do

• Project Coordination: Organize timelines, access requirements, and team responsibilities across global initiatives.

• Credit Card Administration: Act as the main contact for providers and Corporate Treasury, supporting transitions and issue resolution.

• Process Documentation: Create and maintain guides for travel administration workflows.

• System Access Management: Manage access rights and role assignments across platforms.

• Compliance Monitoring: Track overdue transactions and coordinate follow‑ups to ensure audit readiness.

• Onboarding & Expansion: Support onboarding activities and expansion into new countries and company codes.

• Cross‑Team Collaboration: Work with HR, Finance, Tax, and other teams to align processes and drive improvements.

Who You Are

• University degree or equivalent business understanding

• Minimum 5 years’ experience in business environments, ideally in project coordination or shared services

• Familiarity with Concur and Workday is a plus; ability to learn systems quickly is essential

• Organized, proactive, and solution‑oriented with strong communication and stakeholder engagement skills

• Fluent in English - All Applicants are requested to deliver their CV in English language.

What We Can Offer You

Our purpose, Breaking Barriers to Well‑Being, provides meaning to everything we do. Join us to improve well‑being for people and drive positive change for society and the environment. At Essity, you'll feel valued, empowered to grow, and challenged to achieve business results in a collaborative and open atmosphere. Innovate for Good|Excel Together |Be You with Us

More About (location)

With an office located in Lisbon, you will work within a sustainable building boasting panoramic views, close to amenities, public transport and the airport.
At Essity, we believe everyone's learning and professional development is unique and want to empower employees to reach their full potential in a winning culture motivated by a powerful purpose.

Collaborative and Inclusive Culture | Empowering & Engaged Leaders | Working with Powerful Purpose & Sustainable Impact | Learning and Growing in your Career | Supporting Well‑being & Sustainable Working Life | Life‑changing Innovations | Competitive Total rewards.

#LI-SA2

Application End Date: 12 nov. 2025 Job Requisition ID: Essity257607