Tmf Team Lead

Jobgether SRL; Portugal; Remote; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Remote work flexibility

Global collaboration

Career development opportunities

Job summary

Jobgether is seeking a TMF Team Lead based in Portugal to oversee Trial Master File operations across multiple clinical studies. You will ensure inspection readiness, regulatory compliance, and high-quality document management in a global research environment.

Lead a cross-functional team, apply ALCOA principles, monitor KPIs, and collaborate with sponsors and QA stakeholders, while enabling remote work flexibility.

Qualifications

• Experience in clinical research operations.
• Strong knowledge of regulatory requirements (ICH GCP).
• Ability to lead teams in a highly regulated environment.
• Degree in Life Sciences or related field.
• 3–5 years of relevant experience.
• Experience supporting regulatory inspections (FDA/EMA/PMDA, etc.).
• Hands-on with document management systems and eTMF solutions.
• Experience in regulated industries, preferably clinical research.

Responsibilities

• Oversee TMF operations across multiple studies and ensure compliance.
• Maintain inspection readiness and ALCOA-compliant documentation.
• Monitor and improve TMF data quality and KPIs.
• Provide guidance on TMF processes to project teams and stakeholders.
• Mentor and develop TMF staff while promoting collaboration.
• Collaborate with sponsors, QA, and internal teams on quality assurance.

Skills

GCP knowledge

Leadership experience

Analytical skills

Regulatory experience

Communications

Education

Life Sciences degree or related field

Tools

eTMF systems (Veeva/Trial Interactive/Documentum)

Job description

TMF Team Lead

Empresa : Jobgether

Tipo de Emprego : Periodo Integral

Remote / Work from Home

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This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a TMF Team Lead based in Portugal.

This role offers the opportunity to lead critical Trial Master File operations within a global clinical research environment. You will ensure inspection readiness, compliance, and high-quality document management across multiple clinical studies. The position combines operational leadership, quality oversight, and collaboration with international project teams and stakeholders. You will play a key role in maintaining regulatory standards while improving processes and supporting successful clinical trial delivery. Working with multidisciplinary teams, you will use data‑driven insights and strong organizational skills to manage complex documentation activities. This is an impactful opportunity for a detail‑oriented professional who wants to contribute to advancing healthcare and improving patient outcomes.

Accountabilities:

The TMF Team Lead will oversee Trial Master File operations, ensuring compliance with regulatory requirements, internal procedures, and industry best practices. This role requires strong leadership, analytical thinking, and the ability to collaborate with global teams to maintain document quality and inspection readiness.

• Lead and support the delivery of TMF services across multiple clinical studies.
• Ensure Trial Master Files remain inspection‑ready and compliant with applicable regulations, procedures, and ALCOA principles.
• Perform Records Management Compliance (RMC) oversight activities and monitor documentation quality.
• Track key performance indicators and communicate performance insights to project teams and external stakeholders.
• Identify operational risks, develop mitigation strategies, and support continuous improvement initiatives.
• Analyze TMF data and apply insights to drive informed, data‑based decisions.
• Develop and maintain project‑specific Quality Management Documents.
• Provide guidance and expertise on TMF‑related topics to project team members.
• Mentor, support, and develop team members while promoting a collaborative working environment.
• Collaborate with internal teams, sponsors, external partners, and quality assurance stakeholders.

Requirements:

The ideal candidate has experience in clinical research operations, strong knowledge of regulatory requirements, and the ability to manage complex documentation processes in a highly regulated environment. You should be analytical, organized, and comfortable leading teams while working with global stakeholders.

• University degree preferred, ideally in Life Sciences or a related field.
• 3-5 years of relevant experience combining education and professional background.
• Strong understanding of ICH Good Clinical Practice (GCP) guidelines.
• Experience supporting regulatory inspections, including FDA, PMDA, EMA, BfArM, MHRA, or similar authorities.
• Hands‑on experience with document management systems and/or electronic Trial Master File (eTMF) solutions such as Veeva, Trial Interactive, or Documentum.
• Experience working within regulated industries, preferably clinical research or pharmaceuticals.
• Strong analytical skills with the ability to evaluate complex situations using multiple sources of information.
• Excellent interpersonal and communication skills in a fast‑paced, changing environment.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Experience mentoring, training, or managing team members is highly valued.

Benefits:

• Opportunity to contribute to meaningful healthcare projects that improve patient outcomes.
• Global and collaborative work environment with multidisciplinary teams.
• Remote work flexibility.
• Supportive culture focused on inclusion, collaboration, and professional growth.
• Career development opportunities and access to learning resources.
• Exposure to international clinical research projects and industry‑leading practices.
• Opportunity to work with experienced professionals across global teams.