Regulatory Submissions Ass Manager II

Fortrea; Portugal; On-site; EUR 55,000 - 75,000; Full time

Job summary

Fortrea is seeking a Regulatory Submissions Assistant Manager II to support global clinical trials through high-quality regulatory submissions across Europe and beyond. You will ensure timely approvals and regulatory compliance, with a strong focus on EU CTR and CTIS operations in a matrix, client-facing environment.

You will own and manage RA, IRB/EC, and third-body submissions, coordinate responses to authority queries, prepare core regulatory packages, and mentor junior team members while

Qualifications

• Bachelor's degree in Life Sciences or related field.
• Minimum 4 years of regulatory affairs, regulatory submissions, or start-up experience in pharma/biotech/CRO.
• Hands-on experience with EU CTR and CTIS, including applications and workflows.
• Solid understanding of RA, IRB/EC, and third-body submission processes.

Responsibilities

• Own and manage RA, IRB/EC, and Third Body submissions for clinical trials; plan, track approvals, and coordinate responses to authority queries.
• Lead or support EU CTR submissions via CTIS; prepare, submit, and maintain CTIS applications and manage user access.
• Prepare, review, and quality-check core regulatory packages and country-specific submission packages.
• Ensure deliverables comply with regulations, guidance, SOPs, and client requirements; provide regulatory guidance to project teams.

Skills

Regulatory submissions

EU CTR/CTIS

Cross-functional collaboration

Project coordination

Education

Bachelor’s degree in Life Sciences

Tools

CTIS

Job description

Job Description

We are looking for a Regulatory Submissions Ass Manager II to support global and regional clinical trials through high‑quality regulatory submissions across Europe and beyond. This role plays a critical part in ensuring timely approvals, regulatory compliance, and successful study start‑up, with a strong focus on EU Clinical Trial Regulation (CTR) and CTIS operations. You will work in a matrix, client‑facing environment, collaborating closely with project teams, start‑up leads, local regulatory teams, and external authorities.

Key Responsibilities

• Own and manage Regulatory Authority (RA), IRB/EC, and Third Body submissions for assigned clinical trials, including:
  • Submission strategy, planning, and timeline management
  • Tracking approvals against project milestones (GL, RTE)
  • Coordinating responses to authority queries within defined timelines
• Lead or support EU CTR submissions via CTIS, including:
  • Preparation, submission, and maintenance of CTIS applications
  • Managing CTIS user access and acting as CTIS back‑up when required
  • Advising internal teams on CTR/CTIS processes and expectations
• Prepare, review, and quality‑check core regulatory packages and country‑specific submission packages
• Ensure all deliverables comply with applicable regulations, guidance, SOPs, and client requirements
• Provide regulatory guidance to project teams by maintaining up‑to‑date knowledge of global and EU regulatory requirements
• Liaise with or support local teams in communications with Regulatory Authorities, Ethics Committees, and Third Bodies
• Identify and proactively escalated risks to timelines, quality, or approvals
• Support audits, inspections, and resolution of findings
• Contribute to process improvement initiatives, including SOP development and optimization
• Mentor junior team members and support overall team capability building

Required Qualifications & Experience

• Bachelor’s degree in Life Sciences or a related field (or equivalent experience)
• Minimum 4 years of experience in Regulatory Affairs, Regulatory Submissions, or Clinical Trial Start‑Up within pharma, biotech, or CRO
• Hands‑on experience with EU CTR and CTIS is required, including:
  • Preparing and submitting applications in CTIS
  • Managing CTIS workflows, timelines, and user access
  • Responding to CTIS‑related authority questions
• Solid understanding of RA, IRB/EC, and Third Body submission processes
• Experience supporting global or regional clinical trials
• Strong organizational skills with the ability to manage multiple submissions and deadlines
• Confident communicator able to work with cross‑functional and client stakeholders

Learn more about our EEO & Accommodations request here.