Procurement Operations Junior

Hey Harper; Lisboa; On-site; EUR 20,000 - 28,000; Full time

Benefits offered by this job

Jewellery procurement

Lisbon office

Career growth

Job summary

Hey Harper in Lisbon is seeking a meticulous Procurement Operations Junior to support day-to-day procurement tasks, including inventory control, sample handling, and invoice processing.

You will assist in product creation, quality checks, and communications with suppliers and internal teams, gaining hands-on experience in jewellery and fashion procurement within a vibrant Lisbon office.

Qualifications

• Background in Logistics or related field (preferred but not required).
• Proficient in written and spoken English and Portuguese.
• Comfortable using Microsoft Office, particularly Excel, PowerPoint and Word.
• Highly organized, proactive and reliable with strong sense of ownership.
• Excellent attention to detail and ability to manage recurring operational tasks.

Responsibilities

• Maintain an accurate and organized inventory of product samples.
• Manage reception, unboxing, labeling, display, storage and movement of samples.
• Coordinate sample availability and preparation for internal requests, photoshoots, PR events and other business needs.

Skills

English proficiency

Portuguese proficiency

Excel

PowerPoint

Word

Organization

Attention to detail

Tools

Excel

PowerPoint

Word

Job description

We’re seeking a motivated, detail-oriented and highly organized Procurement Operations Junior to join our team and support the day-to-day procurement operations that keep our business running smoothly!

Key responsibilities

Samples Inventory

• Maintain an accurate and organized inventory of product samples.
• Manage the reception, unboxing, labelling, display, storage and movement of samples.
• Ensure samples are properly stored, easy to locate, and accounted for at all times.
• Coordinate sample availability and preparation for internal requests, photoshoots, PR events and other business needs.

Product Creation

• Support the creation and setup of new products across the relevant internal systems and logistics software.
• Generate and manage barcodes and other required product information for new product launches.
• Help ensure product information is complete, accurate and ready for the next steps in the operational process.

Quality Control Support

• Help with day-to-day quality control activities for samples and products.
• Perform product checks against defined quality standards and flag any issues or inconsistencies.
• Help maintain clear records and follow-up on identified quality issues.

Weekly Invoice Processing

• Add procurement invoices to the payment sheet on a weekly basis, ensuring the required information is complete and accurate.
• Organize and maintain the invoice folder for Accounting.

Procurement Inbox & General Communications

• Organize and maintain the procurement email inbox, ensuring messages are categorized, followed up and addressed in a timely manner.
• Prepare and send general procurement communications to suppliers and internal stakeholders as needed.

Who You Are

• Available to work in our office in Marquês de Pombal, Lisbon.
• Background in Logistics or a related field (preferred but not required).
• Proficient in written and spoken English and Portuguese.
• Comfortable using Microsoft Office, particularly Excel, PowerPoint and Word.
• Highly organized, proactive and reliable, with a strong sense of responsibility and ownership.
• Excellent attention to detail and ability to manage recurring operational tasks accurately.
• Comfortable working in a fast-paced environment and managing multiple requests and priorities.
• Passionate about the fashion and jewellery industry.

What We Offer

• Hands-on experience in jewellery and fashion procurement operations and supply chain activities.
• A collaborative and supportive team environment in a successful brand’s office in Lisbon.
• Opportunities to grow your skills, take ownership of operational processes and develop your career within the company.