Operations Executive

Descompagnons Trabalho Temporário Lda; Lisboa; Híbrido; EUR 30 000 - 45 000; Tempo integral

Resumo da oferta

A consultancy company in Lisbon is seeking a passionate Operations Executive to join its TAO team. This hybrid role requires bilingual fluency in English and Portuguese, with at least 1 year of experience in operations or administration. You will manage senior management's schedules, organize meetings, lead recruitment activities, and ensure effective office operations. Ideal candidates thrive in dynamic environments and can manage multiple priorities effectively.

Qualificações

• Minimum 1 year of experience in operations, administration, or project management.
• Strong proficiency in Microsoft Office applications.
• Ability to work collaboratively in a multicultural environment.

Responsabilidades

• Manage diaries and calendars for senior management.
• Organize support for meetings, travel, bookings, and events.
• Lead recruitment activities including job postings and onboarding.

Conhecimentos

Fluency in English

Fluency in Portuguese

Interpersonal skills

Organizational skills

Analytical skills

Communication skills

Formação académica

Bachelor's degree in Business Administration, Finance, or related field

Ferramentas

Microsoft Office (Word, Excel, PowerPoint)

Descrição da oferta de emprego

Operations Executive – TAO (Talent, Admin & Operations)

Location: Lisbon, Portugal (Hybrid)

Envertiz Consultancy is recruiting a passionate and qualified Operations Executive to join a dedicated TAO (Talent, Admin, and Operations) team in Lisbon, Portugal. This hybrid role requires an individual who thrives in a paced, dynamic environment, is oriented and driven, and capable of managing multiple priorities effectively.

• Fluency in English and Portuguese is mandatory, and international experience is highly preferred.
• Immediate Joiner - Candidates must be currently based in Portugal with the right to work locally.

Key Responsibilities

• Manage diaries and calendars for senior management; coordinate daily operations and business activities.
• Organize and support meetings, travel, bookings, and events (both internal and external).
• Act as the primary point of contact for external service providers such as lawyers, banks, auditors, and vendors.
• Support senior leadership in projects, meetings, and making processes.
• Lead recruitment activities including job postings, candidate coordination, employment agreements, onboarding, training, and leave management.
• Maintain employee records, manage HR databases, and assist with internal HR analysis.
• Coordinate team meetings, company events, and employee engagement activities.
• Oversee office operations, including document management, office logistics, and subscriptions.
• Support visa, insurance, and employee mobility processes.
• Collaborate with internal teams to implement new technologies and process improvements that drive operational efficiency.
• Liaise with partners, stakeholders, and vendors on contracts, proposals, and ongoing partnerships.
• Ensure a collaborative, productive, and organized office environment.

Required Skills & Experience

• Bachelor's degree in Business Administration, Finance, or a related field.
• Minimum 1 year of experience in operations, administration, or project management—preferably within an international organization.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Analytical, organized, and driven, with exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work collaboratively in a multicultural environment and manage multiple priorities efficiently.
• Adaptable, calm under pressure, and flexible to shifting business needs.