Office Manager

Phiture; Coimbra; Híbrido; EUR 30 000 - 45 000; Tempo integral

Resumo da oferta

An innovative technology company in Coimbra is seeking a proactive German Speaker Office Manager to enhance our office environment. This hybrid role involves greeting visitors, managing communications, organizing events, and providing various administrative support. Candidates should be fluent in English and German, with excellent organizational and communication skills. Join us to help create a supportive workplace culture with opportunities for professional growth.

Serviços

Private Health Insurance

Employee Assistance Programme

Home Office Support

Extra Holidays

Extra Parental Leave

Flex-time

Gradual Return to Work Support

Away From Keyboard - Sabbatical programme

Qualificações

• Previous experience in a receptionist, office coordinator, or administrative role.
• Ability to multitask and manage priorities in a dynamic environment.
• Creative mindset and enthusiasm for employee experience.

Responsabilidades

• Greet visitors, clients, and employees with professionalism and warmth.
• Manage incoming calls, emails, and deliveries.
• Coordinate office maintenance requests and liaise with vendors.
• Assist in planning and executing internal events.

Conhecimentos

Communication and interpersonal skills

Organizational skills

Proficiency in Microsoft Office

Multitasking ability

Discretion and professionalism

Fluency in English

Fluency in German

Ferramentas

Workplace management tools

Descrição da oferta de emprego

Building better and safer isn’t a slogan, but the way we show up in the world.

It’s how we make sure technology speaks not only in code, but with meaning: better technologies, better ways of working, and more inclusive communities.

We align with what matters for people and for the planet, actively nurturing it to be better and safer.

At the centre, it’s our people who power everything we do. It’s their talent, drive and different ways of thinking that keep us moving forward, pushing the limits of what’s possible.

We are looking for a professional and proactive German Speaker Office Manager to be the welcoming face of our organization while supporting the smooth operation of our office environment and internal events. This hybrid role requires excellent organizational skills, attention to detail, and a customer‑focused mindset.

Which Brings Us To You, The Person With

• Previous experience in a receptionist, office coordinator, or administrative role.
• Strong communication and interpersonal skills.
• Ability to multitask and manage priorities in a dynamic environment.
• Proficiency in Microsoft Office and basic office systems.
• High level of discretion and professionalism.
• Preferred Skills:
• Experience in facilities or event coordination.
• Familiarity with workplace management tools (e.g., room booking systems, ticketing platforms).
• Creative mindset and enthusiasm for employee experience.
• Fluency in English and German (spoken and written).

What We Expect From You

Facilities Support

• Greet visitors, clients, and employees with professionalism and warmth.
• Manage incoming calls, emails, and deliveries.
• Maintain a tidy and welcoming reception area.
• Provide general administrative support to various departments.
• Coordinate office maintenance requests and liaise with vendors.
• Monitor and restock office supplies and consumables.
• Assist with space planning and desk allocations.
• Support health & safety compliance and emergency procedures.

Event Coordination

• Assist in planning and executing internal events (e.g., town halls, team‑building activities, seasonal celebrations).
• Coordinate logistics such as catering, room bookings, equipment setup, and guest lists.
• Collaborate with HR and Communications teams to promote events and gather feedback.
• Maintain an events calendar and budget tracking.

Critical Software Provides

• Work that fits your life, not the other way around.
• Offices designed to make you feel like you belong.
• A team that knows how to work hard, but also how to have fun.
• Pay that makes you feel valued, plus performance‑based rewards.
• Your growth is our priority: training, support, and opportunities!

Plus, Perks With Purpose

• Private Health Insurance – because your health and peace of mind matters.
• Employee Assistance Programme – confidential support for you and your household from mental health to legal or financial advice.
• Home Office Support – get what you need to work comfortably from home, without turning your living room into an ergonomic nightmare.
• Extra Holidays – the longer you’re with us, the more you get. Two extra days after your first year, and more as time goes on.
• Extra Parental Leave – two additional months of fully paid leave for both parents — whether you're welcoming a child by birth or adoption.
• Flex‑time – we don’t clock‑watch. Work when it makes sense for you, as long as it works for your team and goals.
• Gradual Return to Work Support – returning after a long break? We’ll help you ease back in with a plan that fits your pace and needs.
• Away From Keyboard – Sabbatical programme. Long‑term employees can take time off to explore new ideas, projects or experiences and come back with fresh eyes and stories to tell.

Every day we embrace new missions across industries as diverse as aerospace, space, defence, transport, telecoms, government, energy, finance and healthcare.

Now, the real question is: are you ready to join us and help make the world a better and safer place?

Critical Software is proud to be a Benefit Corporation. A Benefit Corporation differs from a standard corporation: It is a for‑profit business entity, legally defined in the US and other jurisdictions, whose legally defined goals include the positive impact on society, workers, the community and the environment, in addition to profit.

We are an equal opportunity workplace and committed to allow candidates with disabilities or neurodevelopmental conditions to prove their competencies to their full potential. We are willing to move the barriers that may prevent you from demonstrating that you are the right candidate for this role, so please let us know if you need some adjustment in your recruitment process.

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