Office Administrator - Property Management

Kevin Andrew Owenson Property Management Services; Lagoa; Presencial; EUR 30 000 - 40 000; Tempo integral

Resumo da oferta

A property management company in Faro, Portugal is seeking an experienced Office Administrator to streamline office operations and support the management team. Candidates must be fluent in Portuguese and have a good command of English, with strong skills in Microsoft Office. The role involves managing day-to-day operations, assisting with tenant services, and processing documents. A competitive salary and flexible working environment are offered.

Serviços

Competitive salary

Flexibility for personal appointments

Development and training opportunities

International work environment

Immediate start available

Qualificações

• Proven experience in an administrative role, ideally in property management.
• Fluency in Portuguese and a good command of English required.
• Strong proficiency in Microsoft Office Suite essential.
• Excellent organizational capabilities and attention to detail.
• Professional telephone manner and clean driving license.

Responsabilidades

• Manage day-to-day office operations and filing systems.
• Handle calls, emails, and correspondence.
• Schedule property viewings and coordinate appointments.
• Process rental agreements and maintain accurate records.
• Provide administrative support to the property management team.
• Order office supplies and maintain vendor relations.
• Assist with tenant check-ins/check-outs.

Conhecimentos

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Customer service orientation

Fluent in Portuguese

Good level of English

Descrição da oferta de emprego

About Us

We are a property management company, established in 1983 in Carvoeiro, Algarve, specialising in holiday rentals. Our team is looking for an organised and proactive Office Administrator to support our day-to-day operations.

The Role

The Office Administrator will be responsible for ensuring smooth office operations and providing administrative support to the property management team. This role offers the opportunity to build expertise in property management and rentals, with varied daily tasks.

Key Responsibilities

• Manage day-to-day office operations, including filing systems (physical and digital)
• Handle incoming calls, emails, and correspondence from property owners, tenants, and contractors
• Schedule and coordinate property viewings, inspections, and maintenance appointments
• Process rental agreements, invoices, and maintain accurate property records
• Provide administrate support to the property management team, including reporting
• Order and manage office supplies and maintaining vendor relationships
• Assist with tenant check-ins/check-outs and key management
• Prepare monthly reports and maintaining property documentation
• Handle basic bookkeeping tasks and invoice processing
• Provide excellent customer service to property owners and tenants
• Provide additional business support as required

Required Skills & Experience

• Proven experience in an administrative role (experience in property management is an advantage)
• Fluent in Portuguese (written and spoken) - essential
• Good level of English (written and spoken) - essential
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational skills with keen attention to detail
• Outstanding communication and interpersonal skills
• Ability to manage multiple tasks and prioritise in a busy environment
• Professional telephone manner and customer service orientation
• Clean driving license - essential
• Legal right to work in Portugal

Desirable

• Additional languages (German, French, Spanish or Dutch highly valued)
• Knowledge of local property regulations and rental laws
• Experience with property management systems
• Basic bookkeeping knowledge

What We Offer

• Competitive salary based on experience
• Flexibility for occasional personal appointments or commitments
• Development and training opportunities
• International work environment
• Immediate start available

To Apply

Please send your CV and a cover letter explaining your interest in this role. We will review applications as they are received, and the position will be filled once a suitable candidate is identified.

Location

Carvoeiro, Algarve

Job Type

Full-time

Start Date

Immediate

Salary

1150€ gross per month, plus meal allowance