Global Practice Operations Coordinator

The Boston Consulting Group GmbH; Lisboa; Presencial; EUR 28 000 - 42 000; Tempo integral

Resumo da oferta

The Boston Consulting Group GmbH in Lisbon is seeking an experienced Personal Assistant to support regional and global leadership, coordinating meetings and handling tasks with independence.

We value proactive thinking, strong communication, and analytical problem‑solving in a fast‑paced multinational environment; fluency in English is essential.

Qualificações

• Bachelor's degree or equivalent required.
• 2-4+ years of relevant professional experience.
• Ability to execute defined tasks with independent judgment.
• Strong organizational and planning skills.
• Excellent written and verbal communication in English and native language.

Responsabilidades

• Executing defined tasks independently, seeking guidance as needed
• Thinking proactively with a forward-thinking attitude bringing excellent organization skills and the ability to remain calm under pressure
• Acting as the PA representative in the PA community, building your network with other PACs, learning from best practices
• Planning and coordinating regional and global meetings with precision and attention to detail
• Solving problems with a forward-thinking mindset and suggesting workarounds
• Developing judgement, starting to contribute beyond the PA, thinking analytically through alternatives

Conhecimentos

Task independence

Planning & organizing

Communication skills

English proficiency

Analytical thinking

Formação académica

Bachelor's degree

Ferramentas

Outlook

PowerPoint

Excel

Descrição da oferta de emprego

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

As a Practice Area Coordinator within BCG’s Operations Practice Area, you will support the Global Projects Team and Practice Area leadership in running the day-to-day operations of the practice.
You will take end-to-end ownership of a range of administrative and operational processes, ensuring that activities are well coordinated, delivered on time and executed to a high standard. You will work across multiple stakeholders, processes and timelines and will be expected to bring structure, discipline and follow-through to the work you own.

Your responsibilities will include:

• Managing core business processes, including budget updates, year-end accounting, appeals and allocation processes
• Coordinating affiliation tracking and management, as well as supporting people survey analyses and related follow-up activities
• Coordinating the logistics for key global meetings and events, including Operations Leadership Team meetings, Worldwide Operations meetings and town halls
• Drafting and deploying internal Practice Area communications and maintaining the internal editorial calendar
• Maintaining and updating internal Practice Area microsites and other communication channels
• Supporting the Global Projects Team on people-related and commercial projects as required
• Managing Operations Practice Management Team meetings, including agenda coordination, meeting preparation and team-building events
• Providing global coordination and operational support for ad hoc Practice Area priorities and requests

YOU’RE GOOD AT

• Independently managing administrative and operational processes from start to finish
• Coordinating multiple workstreams, stakeholders and deadlines
• Applying strong project management discipline to recurring processes and ad hoc initiatives
• Analysing data, identifying key insights and presenting information clearly
• Planning and coordinating meetings and events with precision and attention to detail
• Drafting clear, concise and professional internal communications
• Proactively identifying issues, following up on open actions and driving work to completion
• Working effectively with senior stakeholders and geographically dispersed teams
• Remaining organised and responsive while managing competing priorities
• Exercising sound judgement and knowing when to seek guidance or escalate an issue
• Building effective working relationships across Practice Area, Business Services and leadership teams
• Adapting quickly to changing priorities and supporting the team wherever needed

What You'll Bring

• 2-4+ years relevant experience
• Bachelor’s degree
• Demonstrated independence and autonomy in internal/external interactions
• Ability to think analytically, adopting out the box thinking
• Ability to execute tasks that require independent judgment, based on processes/policies
• Ability to effectively coordinate day today work; apply working knowledge of primary function and demonstrating the ability to solve problems within own role
• Strong organizational and planning skills
• Excellent written and verbal communication skills – in your mother tongue and in English
• Professional, service oriented, pro-active and flexible attitude
• Ability to perform under pressure and demonstrate presence and maturity even in stressful situations
• Proficiency in Outlook, PowerPoint, and Excel
• Strong AI fluency, with a practical track record of using AI tools to improve productivity, enhance decision-making, and streamline day-to-day work.

Who You'll Work With

You will coordinate closely with Global and Regional PA Leaders, the Global Practice Management Executive Director and the OPS Practice Area Management & Operations team, as well as the Business Services and functional teams, alongside Practice Area Coordinators across other PAs.

Additional info

Practice Area Management & Operations team members keep BCG’s industry and functional practice areas operating responsively and efficiently. As a member of this team, you will contribute directly to the success of our business through a number of roles, including content development, process management, marketing, meeting and conference management, and internal/external communications.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
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