Executive Personal Assistant

Sodexo; Matosinhos; Presencial; EUR 34 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health & Life Insurance

Meal allowance

Extra vacation day

Grow professionally inside the Company

Multicultural project participation

Wellbeing activities

Resumo da oferta

Sodexo seeks an Executive Personal Assistant to support the CEO Office in a fast-paced, international environment. The role focuses on calendar management, travel coordination, and expense processing, working closely with the Chief of Staff and Senior Executive Assistant.

Fluency in English is required, with French appreciated. The ideal candidate demonstrates discretion, high confidentiality, and strong organizational skills to manage multiple priorities in a multicultural setting.

Qualificações

• Fluent written and spoken English, French appreciated
• Strong attention to detail and excellent organizational skills
• Able to work autonomously and manage multiple priorities
• High level of confidentiality and professionalism
• Collaborative team player with strong interpersonal skills
• Proactive and solution-oriented mindset
• Excellent coordination and communication abilities in a multicultural environment

Responsabilidades

• Provide administrative support to the CEO Office, including calendar management, travel coordination, and expense processing.
• Provide backup support to the Senior Executive Assistant to the CEO.
• Maintain and update the CEO Office contact and meeting database.
• Coordinate preparation materials and logistics for executive meetings.
• Organize travel, visas, transportation, accommodation, catering, and other event logistics for internal meetings, sites, client meetings, and corporate events.
• Coordinate activities and timelines with internal and external stakeholders involved in the Shift & Grow program.
• Manage purchasing and supplier-related processes, including purchase requisitions, purchase orders, supplier onboarding, and invoice payments.

Conhecimentos

English fluency

French appreciated

Organizational skills

Attention to detail

Autonomy

Multicultural communication

Proactive problem-solving

Descrição da oferta de emprego

In 1966, in Marseille, Pierre Bellon laid the foundations of what would become Sodexo, guided by a simple yet powerful idea: improving everyday life through services that truly matter.

Today, Sodexo is a global leader in Food and Services, supporting people at every moment of life, at work, in schools, hospitals and communities. With 426,000 colleagues across 43 countries, we serve 80 million consumers every day, generating €24.1 billion in revenues. Our growth goes hand in hand with social and environmental responsibility, driven by our purpose: to create a better everyday for everyone and build a better life for all.

About Sodexo Business Services (SBS)

Portugal is no exception! Seven years ago, we established Sodexo Business Services (SBS), our shared service center. Here, you will have the opportunity to join various Financial teams such as Record to Report, Order to Cash, Purchase to Pay, Financial Analysis, and Master Data, supporting European markets and ensuring business growth.

Join Us!

We are looking for talented professionals to be part of our team, bringing unique skills and perspectives to help us grow even further.

Executive Personal Assistant (CEO)

The Executive Personal Assistant provides high-quality administrative and operational support to the CEO Office, with a particular focus on supporting the Senior Executive Assistant to the CEO and the Chief of Staff. This role requires strong organizational skills, attention to detail, discretion, and the ability to work independently in a fast-paced, international environment.

What will you do?

• Provide administrative support to the Chief of Sta, including calendar management, travel coordination, and expense processing.
• Provide backup support to the Senior Executive Assistant to the CEO.
• Maintain and update the CEO Oice contact and meeting database.
• Coordinate preparation materials and logistics for executive meetings.
• Organize travel, visas, transportation, accommodation, catering, and other event logistics for internal meetings, osites, client meetings, and corporate events.
• Coordinate activities and timelines with internal and external stakeholders involved in the Shift & Grow program.
• Manage purchasing and supplier-related processes, including purchase requisitions (PR), purchase orders (PO), supplier onboarding, and invoice payments.

What You Need to Suceed?

• Fluent written and spoken English , French appreciated
• Strong attention to detail and excellent organizational skills.
• Able to work autonomously and manage multiple priorities.
• High level of confidentiality and professionalism.
• Collaborative team player with strong interpersonal skills.
• Proactive and solution-oriented mindset.
• Excellent coordination and communication abilities in a multicultural environment.

What we have to offer you?

• Health & Life Insurance;
• Meal allowance paid in Meal Card;
• Additional Days off: extra vacation day, employee’s birthday, volunteering day;
• Opportunity to grow professionally inside the Company;
• Possibility to participate in multicultural projects;
• Several internal activities aiming to promote our team´s wellbeing.

Explore all our career opportunities here: Sodexo Careers.

Learn more about Sodexo: YouTube - Sodexo.

Diversity & Inclusion Statement

Sodexo is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit.

We respect your privacy. Your personal data will be used exclusively for recruitment purposes, processed under GDPR regulations, and treated confidentially. For further details, contact [e-mail]