Executive Assistant

Feedzai; Porto; Presencial; EUR 42 000 - 66 000; Tempo integral

Resumo da oferta

Feedzai in Porto, Portugal, seeks an Executive Assistant to support the Chief of Staff Office. You will manage complex calendars, coordinate international travel, and facilitate executive communications to enable growth and efficiency.

You will solve problems proactively with top-notch communication, attention to detail, and sound judgment, while handling confidential information in a dynamic tech environment.

Qualificações

• 4+ years as an Executive Assistant supporting C-Level executives in a fast-paced, global technology environment.
• Exceptional written and verbal English communication; ability to interact with high-profile stakeholders and enterprise clients.
• Tech-forward mindset with proficiency in MS Office/Google Workspace and openness to AI tools to streamline operations.
• Strong organization with the ability to manage multiple projects in a dynamic environment.
• Experience organizing high-standard corporate events and executive offsites.
• Discretion and handling of confidential data with integrity.

Responsabilidades

• Manage complex calendar architectures for C-level executives and align with top priorities.
• Oversee end-to-end international travel logistics, itineraries, accommodations, and visas.
• Plan and execute executive events, offsites, and dinners, including high-profile summits.
• Serve as liaison between executives, employees, and enterprise clients.
• Prepare meeting materials, track actions, and drive follow-ups.
• Track expenses, audit receipts, and submit reports promptly.
• Draft and polish internal and external communications and presentations.

Conhecimentos

Executive support

English communication

Workflow automation

Calendar management

Event management

Discretion

Formação académica

null

Ferramentas

MS Office

Google Workspace

Gemini

Claude

NotebookLM

Descrição da oferta de emprego

At Feedzai, we’re building a world of safer money. A world where financial institutions move faster than criminals. Where the payments that fund real lives through salaries, savings, and businesses are protected in real time. We use trusted AI to detect and prevent financial crime, fraud, and money laundering at scale: the world’s top banks, payment networks, and acquirers trust our technology to safeguard more than one billion consumers and $9 trillion in payment volume every year.

Feedzai is a Series D company and has raised $282M to date. With a valuation of $2 billion, our technology protects 1 billion consumers and 90 billion transactions each year.

The Operations team at Feedzai is responsible for ensuring the overall operational efficiency of the company by transforming business processes, tools, data, and insights, while delivering exceptional day-to-day experiences for all departments.

We are looking for an Executive Assistant to join our Chief of Staff Office as a key strategic enabler for our Senior Leadership. In this role, you will be a proactive problem solver with exceptional communication skills, immaculate attention to detail, and sound judgment.

Given the dynamic nature of our executive landscape, we rely on our EAs to be flexible, adaptable, and consistent while handling high-level confidentiality. You will serve as an essential operational engine—managing complex calendar architectures, international travel, executive communications, and high-impact corporate events—allowing our executives to focus on driving company growth.

Your Day to Day

• Calendar & Priority Management: Masterfully manage complex calendar architectures and scheduling for C-level executives, ensuring alignment with top organizational priorities and daily business rhythms.
• Travel & Logistics: End-to-end management of complex international travel logistics, itineraries, accommodations, transportation, and visa processing.
• Executive Cadences & Events: Plan and execute internal and external executive events, offsites, and dinners, ranging from casual gatherings to high-profile executive summits.
• Cross-Functional Communication: Act as a primary liaison and gatekeeper between C-level executives, internal employees and enterprise clients.
• Meeting Facilitation & Action Tracking: Prepare meeting materials, synthesize key action items during high-stakes leadership syncs, and drive proactive follow-ups across stakeholders.
• Expense & Reporting Administration: Proactively track daily executive expenses, audit receipts, and submit accurate expense reports in a timely manner.
• Executive Assets & Communications: Draft, format, and polish high-quality internal and external communications, including memos, executive presentations, and departmental updates.

You Have & You Know-How

• Experience: 4+ years of experience as an Executive Assistant, Supporting C-Level executives in a fast-paced, high-growth, or global technology environment (experience supporting multiple C-Level executives simultaneously is highly valued).
• Communication & Polish: Exceptional written and verbal communication skills in English, with the diplomatic presence required to interact with high-profile external stakeholders and enterprise clients.
• Tech-Forward Mindset: High proficiency with office productivity suites (MS Office, Google Workspace) and an eager aptitude for adopting modern productivity tools, workflow automation, and Generative AI assistants (e.g., Gemini, Claude, NotebookLM) to streamline daily operations.
• Organization & Agility: Superior time-management skills with a proven track record of orchestrating multiple concurrent projects in an ambiguous, rapidly shifting environment.
• Event Management: Demonstrated experience organizing high-standard corporate events and executive offsites.
• Discretion: Absolute integrity and proven capability to handle highly sensitive, confidential corporate and personal data.

Your First 30-Days At Feedzai

You will be immersed in our brand with training, connections, and one-on-one time with your manager. You may shadow your colleagues virtually or onsite at an office depending on where you work as you are supported through your Feedzai journey. In addition, you will have access to a ton of information to give you history, context, and all the knowledge you can handle about Feedzai and the team. Finally, you will start working on projects and collaborating on work currently being done. We can’t wait to have you join the team!

Feedzai is an Equal Opportunity Employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Feedzai does not accept unsolicited resumes from recruiters or employment agencies.

Feedzai will use the personal data you provide us with by filling out this form for reviewing your application and to potentially negotiate a contract with you. Your personal data will be retained by Feedzai for 24 months following your application. Please see our Privacy Notice available at https://www.feedzai.com/legal/feedzai-candidate-privacy-policy/ and https://www.feedzai.com/legal/feedzai-california-candidates-privacy-policy/ for more information on how we process your personal data.